Top 15 Collaboration Tools for 2022

What is the best collaboration tool for businesses?
The best collaboration tool for business is This tool makes collaboration more natural by providing a centralized platform for conversations and files. Teams can set up boards for specific projects and update these boards with comments or questions whenever needed. The platform also allows users to plan timelines or schedules to ensure on-time delivery of goals.

Businesses today can choose from a wide variety of collaboration tools. These applications can give teams the features they need to efficiently work together. As a result, employees become more productive.

For instance, teams can use collaboration software tools to work with various files, like graphics or reports. These tools can serve as centralized hubs for files and other materials relevant to projects. This way, team members can spend less time looking for information and focus on completing tasks on time.

But which of these applications works best for your business? We’ve gathered the 15 best collaboration tools on the market today, discussing the key features and pricing for each option. This way, you can easily find out which application best matches your needs.

best collaboration apps

A variety of factors can influence people’s ability to work with each other. For instance, one study suggests that happy music makes people more likely to cooperate. However, effective collaboration takes more than just some bouncy background music at the office.

Findings of a survey revealed that 83% of workers prefer to use technology when working with others. The growing user base of team collaboration software supports these findings. Just check out our recently compiled online collaboration statistics.

However, despite the usefulness of collaboration technology, surveys reveal that employees have problems with the tools they currently use. This emphasizes the importance of getting the right kind of collaboration tool to bring your team together. There are many hurdles for efficient online team communications such as challenges during virtual meetings and even during preparation.

Why do virtual meetings start late?

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Source: Cisco, 2019

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Many of the options in our list of top 15 collaboration tools offer real-time communication, project management, and file sharing. All these features are crucial for more effective collaboration. If that’s something you want your team to achieve, our list of the best collaboration tools today is a great place to start.

Need for an application that’s geared towards facilitating improved communication? You can take a look at our list of the 10 best communications software.


monday dashboard example edges out the competition on our list of top collaboration tools. The platform has an intuitive interface that lets users plan out projects and timelines. The dashboard also gives managers data-driven, visualized insights that are easier to analyze and digest.

This flexible platform offers built-in templates that you can customize for almost any project. Users can leave comments and notes on tasks or use the built-in forums feature for discussions.

The platform also makes file-sharing easy by gathering conversations, briefs, checklists, and other files in one place. Aside from task management and file sharing, offers weekly overviews that provide an overview of upcoming deadlines and pending tasks. This feature can help users manage their time more effectively.

All these features make the collaboration platform of choice for over 83,000 teams across the world, including Discovery Channel, Philips, Fiverr, and WeWork.

Should you want to investigate the platform firsthand, you can easily do so when you sign up for free trial here.

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Price Range: offers four paid plans, all billed annually. You can get the Basic Plan at $39/month for two users. If you want the Enterprise Plan for any number of users, you can get in touch with’s sales team.

Key Features of

  • Highly customizable templates can be used for every project or workflow.
  • Users can use drag-and-drop functions to organize tasks and files.
  • Conversations and relevant files are collected into a single platform.
  • The dashboard visualizes data on projects, including progress and deadlines.
  • The platform offers built-in integration with file-sharing and communication applications, plus an API for developers.

Want to learn more about Check out our article on features.

2. Wrike

wrike dashboard example

Wrike offers flexible, customizable templates and lets you create multiple dashboards. This way, you can easily prioritize projects and schedule tasks and subtasks.

The software uses Gantt Charts to visualize project timelines. This increases transparency among team members and keeps the project running smoothly. Managers can get insights on potential collaboration issues through a dashboard of active projects and tasks.

The platform also simplifies communication through user tagging and in-context conversations. These features make discussions easier to follow.

You can easily sign up for Wrike free trial here and get to know the features firsthand at no cost and without commitment.

Price Range: Wrike offers annually billed paid plans. Designed for teams of up to 15 members, the Professional Plan costs $9.80/user/month. If you want a customized solution for your organization’s collaboration needs, you can contact the Wrike sales team.

Key Features of Wrike:

  • The platform’s templates let you plan projects and break them down into tasks and subtasks.
  • Users can customize their dashboards to improve focus.
  • Users can discuss projects in context and tag other members when needed.
  • Built-in tools make it easier to leave feedback specific to uploaded assets.
  • Customized workflows visualize progress for easier tracking and planning.

3. Smartsheet

smartsheet dashboard example

Smartsheet gives users a spreadsheet-like interface for task management and timeline visualization. As a result of working in a familiar, intuitive environment, users become more productive.

Automated notifications and status reports help team members keep each other updated on the progress of tasks and projects. These automated updates reduce the need for frequent meetings and long-winded email threads.

Smartsheet Portals also provide users with a single platform where they can find all the information and resources they need. These pages can be enriched with widgets for rich text, images, and web content.

You can try all its premium features at no cost when you sign up for Smartsheet free trial here.

Price Range: Smartsheet offers Standard Plans that range in price from $14/month to $25/user/month. You can also contact Smartsheet for pricing for Enterprise and Premier plans, designed for departments or entire organizations.

Key Features of Smartsheet:

  • The platform offers a familiar spreadsheet interface for managing tasks and projects.
  • Smartsheet Portals collects information into a single hub for faster access.
  • Automated updates and reminders reduce the need for emails and meetings.
  • The Smartsheet mobile app allows real-time access to the dashboard.
  • Integration with productivity apps allows users to work without switching between apps.

4. ProjectManager

projectmanager dashboard example

ProjectManager offers powerful collaboration capabilities. With ProjectManager, you can create and plan projects from a single dashboard. You can switch between Kanban boards, Gantt charts, or simpler task lists as needed.

For easier collaboration, multiple users can be assigned to tasks. Subsequently, files and comments can be attached to these tasks. Wherever your team does their work, ProjectManager automatically updates projects to reflect real-time progress. Automated alerts go out with each update to keep the entire team in the loop.

Additionally, users can participate in discussion boards. These boards can be created around any topic, including projects and departments.

Lastly, ProjectManager dashboards can be accessed on the go. Online file sharing features allow users to access and download files whenever needed. 

The vendor has an appealing free trial where you can tinker with the features at no cost. You can sign up for ProjectManager free trial here.

Price Range: ProjectManager offers three paid plans, ranging in price from $15/user/month to $25/user/month. You can also get in touch with the vendor’s support team for enterprise pricing. 

Key Features of Project Manager:

  • ProjectManager offers multiple views for projects: task lists, Kanban boards, or Gantt charts.
  • Discussion boards specific to projects or teams can be created.
  • Automated alerts can be sent out with each update on tasks and projects.
  • Users get on-the-go access through its cloud-based system and online file storage.
  • The software continuously updates your Dashboard to reflect real-time progress. 

5. Clarizen

clarizen dashboard example

Clarizen offers enterprise-grade work management solutions. The platform can ensure that everyone is on the same page in terms of goals and strategies. 

The system can quickly adapt to your organization’s specific workflows. For instance, visual representations of timelines help users stay on top of their tasks. As a result, transparency boosts productivity.

Discussion groups can be built around tasks and projects or explicitly created for brainstorming and updates. The built-in Clarizen InterAct feature also allows team members to update tasks and create issues from their email if needed. 

Additionally, Clarizen lets users upload files to a central location. Integration with tools like Google Docs, SharePoint, and Box also makes for easier resource sharing. 

You can use all the features for free for a period of time to see if the software matches your needs. Simply sign up for Clarizen free trial here.

Price range: You can contact Clarizen directly to get a quote for the Enterprise Edition and Unlimited Edition. 

Key Features of Clarizen:

  • The Clarizen platform combines social context and project managment to encourage productivity.
  • Dashboards increase accountability to ensure smoother workflows.
  • Document management capabilities make resource sharing and annotation easier. 
  • Clarizen InterAct lets team members update task status from email. 
  • Integrations with third-party software and a native API make Clarizen more flexible.

6. Zoho Projects

zoho projects dashboard example

Zoho Projects makes project management easier by keeping the entire workflow as smooth as possible.

The platform allows managers to assign tasks and set due dates. Users will also find it easier to work together on interconnected tasks through Gantt charts or dedicated dependency views.

Additionally, Zoho Projects incorporates social elements into its project management functions. For instance, updates on tasks and projects show up on a feed so everyone stays in the loop. Plus, the forum feature allows in-depth discussions, which can be categorized into folders for improved organization. 

The platform also organizes information into a centralized location. Teams can build an archive of ideas, reference materials, and other files relevant to projects. These pages can be tagged or categorized for faster navigation and accessibility. 

If you want to investigate the features closely you can easily do so when you sign up for Zoho Projects free trial here.

Price Range: Zoho Projects offers various paid plans to cater to teams of all sizes. The lowest-cost pricing plan costs $18/month for six users, while the Enterprise Plan costs $150/month for 25 users. If you’re planning to use Zoho Projects with more than 5,000 users, you can contact the vendor directly for a quote.

Key Features of Zoho Projects:

  • The platform offers Gantt charts and Kanban boards to accommodate various teams’ needs and encourage productivity. 
  • Task dependency views improve transparency for interconnected tasks.
  • Feed-style updates ensure that everyone is in the loop with a project’s progress.
  • Built-in forums and chat rooms facilitate in-depth discussions.
  • Users can share information through Pages, which can be supplemented with images and tagged for easier navigation.

7. ConnectWise Manage

connectwise dashboard example

The ConnectWise Manage platform ensures clear communication not only with customers but among team members. Additionally, the software allows you to create a single source of truth. 

ConnectWise Manage provides managers with a higher-level view of projects’ tasks and overall progress. Full visibility ensures that all tasks are accounted for. You can also create customized work plans to ensure maximum productivity.

The platform’s built-in time tracking features ensure that employees’ time and skills are properly used. Time tracking statistics for 2022 show that productivity tools with these features can make a business more profitable. 

An appealing test drive of all software features is available to you when you sign up for ConnectWise Manage free trial here.

Price Range: ConnectWise Manage offers three paid plans: Basic, Standard, and Premium. You can contact the vendor directly to get a demo and a quote for these plans.

Key Features of ConnectWise Manage:

  • The platform provides customizable work plans that you can adjust according to your team’s needs.
  • Powerful dispatching features keep team members in the loop for more effective collaboration.
  • Built-in time tracking capabilities ensure that team members are using their time productively. 
  • Project overviews help managers easily track the progress of tasks and tickets.
  • Reports and updated metrics on the platform provide data-driven insights.

8. Scoro

scoro dashboard example

As a cloud-based business management platform, Scoro makes it easier for teams to work together. 

Each user manages his own task list by priority or deadline. This allows users to enjoy the feeling of autonomy while still being held accountable for deadlines. Likewise, a shared team calendar reflects all team meetings and events. 

Managers can use the dashboard to regularly check the team’s progress, since the dashboard collects tasks, meetings, conversations, and files in one place. Similarly, tasks, deadlines, and events are arranged into a single timeline so you can easily track progress. A Planner feature gives you an overview of each team member’s workload, deadlines, and calendar events. 

Lastly, the Scoro mobile app provides relevant notifications and on-the-go access to projects, tasks, and contacts. 

You can try all its premium features at no cost when you sign up for Scoro free trial here.

Price Range: The software offers a variety of paid plans, the most affordable being the Essential Plan at $26/user/month. The Business Hub Ultimate Plan, at $73/user/month, offers all the premium features of the platform. 

Key Features of Scoro:

  • A built-in Planner feature helps managers set realistic deadlines and spot potential overwork issues. 
  • The app collects tasks, meetings, and events into a shared team calendar for complete transparency.
  • The platform allows users to manage their own tasks lists for autonomy and accountability.
  • The dashboard reflects real-time updates with metrics on time spent and overall project progress. 
  • Built-in file management capabilities ensure that users can always share and access relevant files.

9. OnBoard

onboard dashboard example

OnBoard specifically caters to executives, directors, and administrators. The platform provides users a dashboard that reflects up-to-date information on meetings and announcements. Likewise, the dashboard provides access to important materials such as meeting notes.

Users can also share annotations and digital notes when needed, so it’s easier to keep everyone updated on relevant information. Notes and materials can be synced across devices so users can always have access to the files they need.

Additionally, the built-in OnBoard Messenger lets users initiate secure one-on-one conversations and group chats. Directors can also approve budgets and vote on board actions right from the application. 

Price Range: You can contact the vendor to get a customized quote for the OnBoard plan your business needs. 

Key Features of OnBoard:

  • A personalized dashboard provides real-time information on announcements and upcoming meetings. 
  • A built-in OnBoard messenger allows for secure one-on-one conversations and group chats. 
  • Users can share notes and annotations through the OnBoard portal.
  • Notes can be synced across devices to make working from anywhere more productive. 
  • The OnBoard portal allows directors to make approvals and vote on board actions.

10. Zoho Forms

zoho forms dashboard example

Zoho Forms organizes data collected from forms to improve collaboration.  The platform lets you automatically turn form submissions into tasks that can be assigned to specific users. Email alerts can be configured, so completed forms can be sent to team members who need them.

Additionally, managers can also get alerts when tasks are completed. As a project manager, you can set up an approval process for requests. In-context comments make for easier discussion with your team members. 

If you want to know more about the features, you can easily sign up for Zoho Forms free trial here.

Price Range: Zoho Forms offers four paid plans that can be billed monthly or annually. The most affordable plan, the Basic Plan, is available at $10/month, while the most comprehensive plan goes for $100/month.

Key Features of Zoho Forms:

  • Conditional rules can be set up for specific team members to receive the data they need. 
  • Managers can convert form submissions into tasks and assign these tasks to team members.
  • The platforms sends alerts as users complete tasks.
  • Zoho Forms allows in-context comments on approval requests for faster collaboration.
  • The software lets managers set access permissions.

11. Hive

hive dashboard example

Hive allows you to map out a project in a way that makes the most sense to your team. The platform’s features include file sharing, real-time communication, and task automation. 

Users can integrate their email inbox with Hive so they can plan or assign tasks directly from email. Planning work is also easier through a visual representation of the timeline. This helps improve transparency and accountability across the team. 

Real-time messaging enables faster, more effective communication. Native integrations with file sharing software like Google Drive, Dropbox, One Drive, and Box also make Hive a more robust collaboration platform. 

If you want to check its comprehensive feature set, you can easily sign up for Hive free trial here.

Price Range: Hive offers a paid Professional Plan priced at $12/user/month. You can also contact the vendor to get a quote for the platform’s Enterprise Plan.

Key Features of Hive:

  • The platform lets you switch between four project views: Gantt, Kanban, Calendar, and Table.
  • Users can create tasks directly from the email inbox or meeting notes. 
  • A visual representation of the timeline improves transparency.
  • The platform has a built-in chat feature for individuals and groups, plus video-conferencing via Zoom. 
  • Hive makes file sharing easier through integrations with Google Drive, Dropbox, OneDrive, and Box.

12. Vabotu

vabotu dashboard example

Vabotu focuses on making communication seamless and convenient. First, Vabotu organizes conversations and files into a single platform for hassle-free access. Second, the app ensures that everything on the platform is searchable. Files can be organized with filters, so users can quickly find the materials they need. Your team members can also view the tasks assigned to them from the message window.

Lastly, the app makes feedback exchange more efficient by letting users comment directly on designs. The platform also lets users leave visual feedback on messages, tasks, and comments. Faster feedback exchange is particularly useful for creative teams.

The vendor offers a comprehensive free trial to get you up to speed with the features. You can sign up for Vabotu free trial here.

Price Range: Vabotu is available at $12.99/month for unlimited users.

Key Features of Vabotu:

  • Vabotu offers built-in messaging for one-on-one conversations and group chats.  
  • Users can add visual comments to images or designs.
  • Messages, files, and tasks are searchable and filterable for easier access. 
  • Tasks can be viewed right in the message window. 
  • A Kanban-style task board helps with prioritization and progress tracking.

13. Flowmotor

flowmotor dashboard example

Flowmotor gives teams the tools they need to achieve business objectives. The platform provides a visualization of the corporate strategy. Once the strategy is set, goals, activities, and tasks can be cascaded down to team members. 

The platform offers a feature called the Daily Huddle Board. The huddle board allows the sharing of status updates on tasks and projects at the individual and team level. With tasks assigned, progress can be traced through a table on the taskboard. These capabilities go a long way in improving transparency and accountability.

Gamification features in the platform also give managers valuable insights on team morale. This is a particularly useful strategy for employee engagement, especially since gamification statistics for 2022 say that most employees are open to these new techniques.

An appealing test drive of all software features is available to you when you sign up for Flowmotor free trial here.

Price Range: Flowmotor’s most affordable plan is available at €46.50/user/month. Server licenses are also available for up to €675.00/month.

Key Features of Flowmotor:

  • The Daily Huddle Board makes it easier for teams to share progress updates. 
  • Task progress can be tracked through a taskboard in the dashboard.
  • Gamification features help boost employee engagement.
  • A visualization of the company’s goals and KPIs can be easily cascaded down to team members.
  • Flowmotor offers a Job Scorecard tool to help managers assess the performance of individual employees.

14. Slack

slack dashboard example

Slack is one of the most popular messaging platforms today, and for good reason. This flexible app can collect messages, threads, channels, and files into a single platform. These communications can then be archived and organized to make the information search easier. 

Through Slack, users can create channels based on teams or topics. Channels are public by default, so everyone always knows what’s going on. The platform also archives all files shared among users. This way, users can search for files through filters such as file type.

Additionally, message archives are made available to newcomers so they can jump into projects right away. Private channels can be created if security is a concern. 

Price Range: Slack offers a Standard Plan at $8/user/month. Enterprise Plan pricing is also available by quote.

Key Features of Slack:

  • Users can create group conversations or channels around teams or topics. 
  • Channels are public by default to improve transparency, but private channels can also be created for security.
  • The platform archives messages and threads for easier access and organization.
  • Native Slack apps for iOS and Android offer full functionality.
  • Slack offers integrations with more than 1500 external apps and services. 

Looking to improve cybersecurity for your business? Take a peek at our list of free IT security software solutions.

15. Asana

asana dashboard example

Asana does double duty as a project management software and a collaboration app. 

The platform visualizes projects through boards and lets users break down projects into tasks and subtasks. Tasks can be assigned and re-assigned as needed. Likewise, users can leave comments on tasks and attach files to make discussions more productive.

Managers can move tasks through each stage of the project to keep everyone updated on the project’s progress.  A shared team calendar similarly improves accountability. The calendar can help team members prioritize and plan tasks around milestones and dependencies. All of these features help teams work more efficiently. 

Price Range: Asana is available through a free Basic Plan and a Premium Plan that costs $9.99/user/month. You can also contact the vendor directly to get a quote for the Enterprise Plan.

Key Features of Asana:

  • Users can break a project down into tasks and subtasks and move them through various stages of the project.
  • The platform allows users to assign and re-assign tasks as needed.
  • Users can leave in-context comments and files on tasks.
  • A shared team calendar allows users to plan tasks around milestones and dependencies.
  • Asana integrates with messaging and email apps to reduce the need to switch between applications.

Which collaboration tool is best?

The only way to discover the best collaboration tool for your business is to check out the free trials yourself. That should let you know if the software is a good match for your team’s collaboration needs. 

If you’re suffering from a bit of analysis paralysis, we suggest trying the collaboration tool sitting at the top of our list: The platform’s user-friendly interface makes task management and file sharing easier. 

Moreover,’s built-in integration capabilities mean it can seamlessly fit into your organization’s app ecosystem. You can easily sign up for free trial here and get to know the features firsthand at no cost and without commitment.

Stephanie Seymour

By Stephanie Seymour

Stephanie Seymour is a senior business analyst and one of the crucial members of the FinancesOnline research team. She is a leading expert in the field of business intelligence and data science. She specializes in visual data discovery, cloud-based BI solutions, and big data analytics. She’s fascinated by how companies dealing with big data are increasingly embracing cloud business intelligence. In her software reviews, she always focuses on the aspects that let users share analytics and enhance findings with context.

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