15 Leading Cloud Payroll Software for 2022

What is the best cloud payroll software?
The best cloud payroll software is QuickBooks Payroll. This leading solution helps small and midsized businesses to run payroll automatically. With QuickBooks, users can spend less time on tedious tasks like filing taxes and setting up same-day direct deposits. As such, it helps them focus on more strategic aspects of their business.

Outdated payroll processes fraught with errors and inconsistencies do not bode well for your business. For starters, manual payroll-related tasks can take up precious time while inaccurate pay can lead to employee dissatisfaction. Having a powerful cloud payroll software can help you avoid these issues by building a positive employee experience.

In this article, learn all about the top solutions for managing payroll. There are various solutions on the market today, which include those that are integrated with time tracking and employee benefits administration. By reading this list, you can get a better idea of existing solutions and decide which one is most appropriate for your needs.

best cloud payroll software

One of the four key legal challenges for employers in 2022 is the so-called Great Resignation. Workers are leaving employers in large numbers to work for industries with better pay or exit out of the market entirely. Thus, it is critical for employers to review their current wage policies, wherever their operations are located. In 2022, the salary of workers is projected to increase by about 4%. In the United States, 100% of countries in North America expect to see an overall increase in salaries. In contrast, only 50% of countries in the Middle East and Africa expect to have pay increases for the same year.

Source: Willis Towers Watson, 2021

There are many factors behind an employee’s decision to leave a company. A recent survey revealed that burnout affects the majority of the workforce in the US. Eighty-seven percent of U.S. workers reported having experienced burnout, while 44% said they have experienced high or extreme levels. On the other hand, 46% are looking for a new job because they want better compensation. Meanwhile, 33% said they want more flexibility, such as remote work and flexible hours. Hence, employers must ensure prompt payment and the enjoyment of employee benefits to retain employees. One of the tools they can use to implement this strategy is effective cloud payroll software. Below, we will be discussing 15 of them to help you make an informed decision.

Top Cloud Payroll Software for 2022

1. QuickBooks Payroll

Intuit-QuickBooks-Payroll dashboard

QuickBooks Payroll is a leading online payroll service that helps businesses to easily and accurately process the payment of employee salaries. With this tool, users can automatically run payroll functions, facilitate the distribution of employee benefits, and ensure accurate recording in their books of accounts. QuickBooks Payroll can be used by small to midsize businesses, such as restaurants, accountants, financial experts, non-profit organizations, and construction companies.

QuickBooks Payroll has full-service payroll capabilities, from employee time tracking to direct deposits to employees. With the Auto Payroll feature, you can set up your payroll once and automate the rest. To make the software more robust, QuickBooks can be integrated with more than 650 popular business apps, including Paypal, Square, Shopify for QuickBooks, and Amazon Business.

Price Range: The vendor offers three plans: Payroll Core + Quickbooks Simple Start ($35 per month), Payroll Core + Quickbooks Essentials ($47.50 per month), and Payroll Premium + QuickBooks Plus ($77.50 per month). The Simple Start plan and Essentials plan have an additional charge of $4 per employee per month. On the other hand, the Plus plan has an additional charge of $8 per employee per month.

QuickBooks Payroll

QuickBooks Payroll

Try out QuickBooks Payroll with their free trial

What is unique about QuickBooks Payroll?

  1. Tax Penalty Protection. Quickbooks Online Payroll Elite subscribers can get the help of the Quickbooks tax team for filing and processing their tax payments. This program also provides coverage for penalties and interest of up to $25,000 per year.
  2. Same-day direct deposit. With its same-day direct deposit, you can pay your employees on time without the hassle in three easy steps. This gives employers the flexibility to run their payroll at their own pace.
  3. Worker’s compensation insurance. QuickBooks works with its broker AP Intego to provide workers with insurance in case of on-the-job injuries. It is a pay-as-you-go service that frees up your cash flow.

Detailed QuickBooks Payroll Review

2. Gusto

Gusto dashboard

Gusto is a modern people platform that combines payroll, benefits, and HR in one solution. One of its products is Gusto Payroll, which promises to cut down time spent by users on managing their payroll system. With this solution, users can track time and employee benefits, process employee salaries, and automatically file taxes. Gusto can be used by new businesses, small businesses, and growing companies.

Gusto’s full-service payroll capabilities include tax filings in all 50 states in the US. It also includes features like garnishment deductions, direct deposits, and payroll reports. It can also be used to administer employee health insurance and financial benefits. In this sense, payroll software is useful in more ways than one as it helps you comply with laws aside from its usual functions. Moreover, Gusto can be integrated with accounting software like QuickBooks and Xero and time tracking software like TSheets and Homebase.

Price Range: The Core and Complete plans cost $39 per month, with Core having an additional charge of $6 per person per month and Complete at $12 per person per month. Concierge costs $149 per month plus, $12 per person per month. It also offers a quote-based Select plan and a Contractor Only plan at $6 per person per month.



Try out Gusto with their free trial

What is unique about Gusto?

  1. Tax form filing. Gusto can electronically file all federal, state, and local payroll tax forms on behalf of your company. These include forms such as W-2, 8974, 941, and more.
  2. Garnishments. Gusto can help you comply with a court order for garnishment by automatically deducting the amount from the salaries of employees or contractors. The system sends the payment to the state concerned, except to South Carolina.
  3. Net-to-gross calculations. Gusto can compute the gross amount employers need to pay before tax based on the net amount that employees receive. This feature can come in handy when calculating bonuses.

Detailed Gusto Review

3. OnPay

OnPay dashboard

OnPay is an online payroll service that integrates payroll, HR, and employee benefits under one solution. With OnPay, businesses can streamline their businesses, respond to their day-to-day challenges, and make teams more productive. OnPay can be used for businesses of all sizes, whether you’re a one-person corporation or a company with more than 500 employees. It can also be used in various industries, such as gyms, fitness clubs, dental clinics, bars, restaurants, and more.

OnPay is a full-service payroll that lets you conduct unlimited payroll runs, set up pay rates and schedules, and make tax payments. The vendor also offers special payroll services for select industries at no added cost. To make your payroll more efficient, you can integrate OnPay with QuickBooks, Xero, When I Work, and more.

Price Range: OnPay has a base fee of $36 per month and an additional fee of $4 per person per month.



Try out OnPay with their free trial

What is unique about Onpay?

  1. Dedicated COVID-19 dashboard. OnPay has a COVID-19 dashboard where users can view a summary of payroll tax credit history and how it has been applied. With this, you can manage tax credits and forgiveness even while on the go.
  2. Various pay rates and schedules. Users can set one pay schedule or have different pay rates for individual employees. OnPay will charge the same fees regardless of how you choose to set up your payroll.
  3. Voluntary deductions. OnPay has a self-service feature that allows users to make adjustments for voluntary payroll deductions. With this, payroll teams spend less time and effort coordinating with employees regarding deductions.

Detailed OnPay Review

4. Rippling

Rippling dashboard

Rippling is a workforce platform that unifies HR and IT functions in one cloud-based solution. Whether you have two or 2,000 employees, Rippling can help you manage employee payroll, benefits, devices, and the apps of your global workforce from one platform. This flexible solution can meet the needs of various industries, including retail, manufacturing, financial services, professional services, and more.

Rippling’s HR Cloud product includes a full-service payroll software. In just a few clicks, they can do payroll runs to send payouts to various types of workers, including freelancers who are growing in numbers in the US. The tool can also automatically compute taxes and submit tax forms and payments. Integrations with apps like QuickBooks and NetSuite ensure that your payroll system is connected with your general ledger for efficient payroll processing.

Price Range: Rippling starts at $8 per month per user. The vendor can provide a custom quote for services that clients would like to use, including the HR Cloud product, which includes full-service payroll capabilities.



Try out Rippling with their free trial

What is unique about Rippling?

  1. Speedy payroll runs. Rippling promises that users can run payroll in 90 seconds on average. The software syncs your HR data with your payroll system, eliminating the need for manual data entry.
  2. Tax limits. With Rippling, users can see tax limits directly in their payroll. In this way, administrators can see when the employee hits unemployment insurance or social security wage limits
  3. Payroll comparisons. Users can see changes implemented in Rippling and how such changes impact payroll. For instance, you can see when a new hire’s salary is prorated, spot changes to employee benefits enrollment, and additions of a bonus in a paycheck.

Detailed Rippling Review

5. Trolley


Trolley is a global payouts platform that offers a simple way for businesses to pay contractors, vendors, and suppliers. With Trolley, businesses can handle domestic and international mass payouts and comply with banking and tax regulations. Transparent, flat-free pricing also allows them to save money while automated payout approvals and workflows help them save time.

One of the main features of Trolley is that it is a multi-channel platform, so users don’t have to deal with multiple bank accounts and currencies just to process payments. Real-time payment tracking, instant payments, and foreign exchange tracking empower businesses to simplify the way they pay recipients. Users can further enhance their workflows by integrating Trolley with Xero, QuickBooks, Google Sheet, Slack, Salesforce, and more.

Price Range: Trolley offers a Grow plan at $49 per month and a Platform plan at $199 per month. They also offer a quote-based Enterprise plan.



Try out Trolley with their free trial

What is unique about Trolley?

  1. Live payment tracking. You can check the status of payments, which are updated in real-time. This empowers staff to answer questions about payouts internally.
  2. Instant payments. With this feature, you can send payouts to a recipient’s debit card right away. The payout is available in seconds and the recipient can make use of the funds right away.
  3. FX rate tracking. Trolley provides users with live interbank rates so they don’t have to pay high foreign exchange rates. It supports conversion to more than 150 currencies.

Detailed Trolley Review

6. Xero

Xero dashboard

Xero is an online accounting software that helps individuals and businesses streamline their everyday business tasks. With Xero, users can pay bills, claim expenses, and keep track of bank transactions. This simple but powerful online software allows users to get their books done faster, store their financial data securely, and make their business profitable. Xero can be used by accountants and bookkeepers as well as small businesses.

Though primarily used for accounting, Xero can also be deployed to meet payroll needs through integration with its preferred payroll partner Gusto Payroll. With this integration, users can avail of payroll services in 50 states, automate their processes, and allow access to payroll data through an employee self-service portal.

Price Range: Xero has three plans: Early ($12 per month), Growing ($34 per month), and Established ($65 per month). Payroll with Gusto can be availed of as an optional add-on for all plans at $39 per month.

Detailed Xero Review

What is unique about Xero?

  1. Flexible payroll filing. Xero’s integration with Gusto allows you to take care of both federal and local taxes within one app. They can also automate filings and make direct deposit payments.
  2. Automated payroll. With Payroll on Autopilot, users can automatically run payroll one day before payroll deadlines. Employees can receive automated payday emails and configure multiple schedules and pay rates.
  3. Employee self-service. With a Gusto integration with Xero, employees can have online access to view their pay details or store pay stubs or W-2 forms. They can receive payday notifications via email.

7. Sage 50cloud Payroll

sage 50cloud dashboard

Sage50cloud Payroll is a solution that promises businesses the ability to handle their payroll processes with confidence. With Sage50cloud, they can pay employees accurately and on time and gain data-driven insights into their employees. The software gives them the tools to provide better employee support while ensuring compliance with payroll and pension laws. Sage50cloud Payroll can be used by small and medium businesses. It can also serve the needs of the construction, ecommerce, manufacturing, and wholesale distribution industries.

Sage50cloud gives its customers the tools they need to lessen the complexities of payroll management. It is easy to use and set up so users can get it up and running right away. Sage50cloud can be integrated with Roveel, Satago, Stripe Invoice Payments, and more.

Price Range: Sage50cloud Payroll pricing plans are billed according to the client’s number of employees. For a maximum of 15 employees, the vendor charges £23.25 per month while for an unlimited number of employees it pays £90.75 per month.

Detailed Sage 50cloud Payroll Review

What is unique about Sage50cloud Payroll?

  1. Payroll data analysis. With Sage50cloud Payroll, you can run statutory reports or generate reports using the report designer. You can analyze data by cost center or department and view payment summaries, absence reports, and more.
  2. Salary sacrifice pension arrangements. With this feature, the system deducts the pension contribution from the employee’s gross pay before taxes are calculated. It helps both employer and employee to pay lower taxes and national insurance.
  3. Easy setup. Sage50 cloud is a breeze to set up, thanks to a set-up wizard plus, instructional videos. You don’t need to be a payroll expert or hire one to be able to use the software.

8. Patriot Software

patriot software dashboard

Patriot Software is an intuitive online accounting and payroll software that solves most payroll pain points to help you run your business efficiently. With Patriot Software, you can enjoy fast and accurate payroll processing features at affordable rates. The solution can be used by small businesses and accountants in various industries.

Patriot Software’s payroll solution is easy to set up. The vendor claims that an average payroll run can be done in just three minutes. The solution also offers unlimited payroll runs with no extra charges. Subscribers to any plans get an employee portal, payroll setup, direct deposit functionality, workers’ compensation integration, and expert support, which all come free with the plan. Payroll Software can be integrated with QuickBooks Online so a journal entry can be automatically sent to QuickBooks when you run payroll in Patriot.

Price Range: The vendor offers the Basic Payroll plan, which costs $10 per month and a Full-Service Payroll plan, which costs $30 per month. Both plans have an additional cost of $4 per employee or contractor.

Detailed Patriot Software Review

What is unique about Patriot Software?

  1. Customizable fields. Users can use the standard hours and money types pre-configured in the software. However, they can also add their own options and set up their employee deductions and company-paid contributions.
  2. Time-off accruals. With Patriot Software, you can automate your paid time-off policies. You can set up and tweak time-off accrual rules based on your company policy, and time-off hours will be automatically added to your employees’ payroll accounts.
  3. Tax filing accuracy guarantee. The vendor undertakes to file and deposit state, federal, and local taxes on your behalf on time and accurately. If they make a mistake, they will answer for penalties and interest.

9. Paycor

Paycor dashboard

Paycor is a human capital management (HCM) software that equips businesses to develop talent, build awesome workplaces, and gain a competitive advantage. It is an all-in-one solution that includes HR, payroll, talent management, workforce management, employee experience, benefits administration, and consumer benefits. Ideal users of Paycor include HR leaders, finance leaders, and payroll managers who need to keep abreast of the latest recruitment statistics to look for top talent. It can be used by firms with one to more than 10,000 employees. It can also be used in the retail, education, nonprofits, healthcare, manufacturing, and restaurant industries.

Paycor’s payroll solution features multiple payout options, which are all accessible from the app. Its reporting, recordkeeping, and tax processing features ensure compliance with local, state, and federal regulations. Paycor can be integrated with payment solutions, background and screening, and other apps.

Price Range: Paycor Payroll + HR plans are priced depending on the number of employees. For firms that have less than 50 employees, plans range from $99 to $199 per month. All plans have an additional cost, which range from $5 to $12 per employee per month.

Detailed Paycor Review

What is unique about Paycor?

  1. Multiple pay options. With Paycor, you can select the payment option that makes sense to your business. You can send payouts through direct deposit, payroll cards, or pay stubs.
  2. Reporting. You can dive into company financials with various reports, which are accessible in just a few clicks. Available reports include net cash totals, employee tax withholding totals, employer tax liability totals, and more.
  3. Record maintenance. Paycor can track all payroll information such as weekly hours, overtime and employee wages, which can be exported from the system. This helps you stay compliant with labor laws.

10. Dayforce HCM

dayforce hcm dashboard

Dayforce HCM is a cloud-based HCM platform that merges payroll, HR, benefits, talent management, and workforce management into one solution. Its payroll product gives users the tools they need to control their payroll process throughout the pay cycle. With Dayforce HCM, users can solve the pain points usually associated with traditional payroll systems. These include lack of access until the end of the pay period, narrow time frames to process high amounts of data, and errors and reworks carried on to the next pay cycle.

One of the main features of Dayforce HCM is that it continuously and automatically calculates your employees’ time, benefits, and HR records. The system stores payroll and time tracking data all in one place for easy access to users.

Price Range: Dayforce HCM offers quote-based plans that takes into consideration your unique business needs.

Detailed Dayforce HCM Review

What is unique about Dayforce HCM?

  1. Dayforce Wallet. Employees can get access to their wages on demand via a card with an accompanying mobile app. It is included with Dayforce Payroll at no extra charges and fees for employers and employees.
  2. Executive dashboards. With this feature, users can get payroll data and trends that can be adjusted to show local or global levels. This helps leaders make better and informed business decisions.
  3. Quick data entry. With Dayforce HCM, you can easily make last-minute payroll changes to ensure accurate payouts. These include quick entries for bonuses, retroactive payments, and one-time deductions.

11. Toast Payroll

Toast Payroll dashboard

Toast Payroll and Team Management is a solution that simplifies the payroll process for restaurant businesses. Toast helps them onboard employees faster, streamline their payroll, and ensure that payouts are made promptly. By implementing the solution, users can turn their attention to building great teams instead of filling out paperwork. In turn, they can operate their restaurants better for guests, employees, and for their business.

Toast is especially made for busy restaurateurs so they can spend less time on administrative tasks and more time on their employees and guests. With digital onboarding, new hires are absorbed into the team faster. In fact, onboarding statistics show that more than 77% of employees who hit performance goals had a formal onboarding process. In addition, Toast can be integrated with various apps such as Uber Eats, DoorDash, Grubhub, and more. Integrations can also be done through APIs.

Price Range: Toast Payroll offers a quote-based plan that is available upon request from the vendor. Users can add the Toast Tips Manager add-on to their plan.

Detailed Toast Payroll Review

What is unique about Toast Payroll?

  1. Digital new hire onboarding. With Toast, you can easily onboard new employees minus the paperwork. New hires can set up their profiles, fill out forms, and choose their preferred payment methods right from their phones.
  2. Streamlined payroll. Toast promises users a simplified payroll that will only take up to 10 minutes of processing time. Users don’t have to do manual uploads and can have their taxes remitted to the appropriate agencies.
  3. Integrated team management. Toast combines team and payroll management in one platform. With this, users can approve time off, build schedules, and pool tips without switching apps.

12. Wave

Wave dashboard

Wave is a bookkeeping and payments solution geared towards small businesses. Wave offers an accounting product for tracking income and expenses. It also comes with an invoicing product for creating and sending professional-looking invoices. With Wave, users can stay on top of their expenses and get a complete snapshot of their financial status. This, in turn, helps them gain the confidence to run their business.

The Wave accounting software offers unlimited income and expense tracking. One can add an unlimited amount of partners, collaborators, and accounts as well. On the other hand, its invoicing solution allows you to send beautifully laid out invoices, collect payments faster, and send overdue reminders to customers.

Price Range: Wave is a free software with no trials, limitations, or hidden fees. For processing online business payments, they charge 2.9% plus, 30¢ fee for credit cards and 1% for bank payments. Payroll services are available in the US and Canada at affordable rates.

Detailed Wave Review

What is unique about Wave?

  1. Recurring billing. Wave has a wide array of recurring billing features that help you save time and effort. Turning on recurring billing lets you set up credit card payments and let customers receive email receipts.
  2. Invoice templates. Wave has ready-to-use invoice templates that can be downloaded in Word, Excel, PDF, Google Docs, and Google Sheets. The feature helps small business owners spend more time growing their business and less time making invoices from scratch.
  3. Online payments. With Wave Payments enabled, customers can pay by clicking the Pay Now button. The tool accepts payments via credit cards and ACH, which can be processed in as quickly as two days.

13. ADP Workforce Now

ADP Workforce dashboard

ADP Workforce Now is a comprehensive cloud-based platform for managing HR, payroll, time, and talent benefits. The tool allows employees, managers, and business leaders to access the information they want at the time they need it. ADP helps businesses save time, keep users engaged, and keep everyone productive. Whether you have one employee or more than 1,000 workers, ADP has a solution for your business size. They also have solutions for any industry, be it manufacturing, financial services, or retail, to name a few.

One of its products is ADP Workforce Payroll, which promises to transform the processes by providing flexibility and automation. The solution is implemented together with HR and time tracking to give users a good grasp of their compliance to wage-related regulations. It can be integrated with QuickBooks, Wave, Xero, and more.

Price Range: For companies with 1-49 employees, ADP Workforce now offers four plans: Essential, Enhanced, Complete, and HR Pro. For companies with 50 to 999 employees, they offer Payroll Essentials, HR Plus, Hiring Advantage, and Performance Plus. All pricing is quote-based upon request to the vendor.

Detailed ADP Workforce Now Review

What is unique about ADP Workforce Now?

  1. Online payroll processing. ADP offers a flexible online solution that lets you do payroll runs in just a few clicks. Gross-to-net pay is calculated in real-time and is accessible from the web or a mobile device.
  2. Tax management. The ADP Workforce Now payroll solution can automatically deducted and file your state, local, and federal taxes. Built-in error detection and expert support help you avoid costly compliance errors.
  3. Robust reporting. You can view, access, print, or customize Payroll and HR reports online. Executives and managers can see analytics and insights via dashboards to equip them in making decisions.

14. Justworks

Justworks dashboard

Justworks is an intuitive, user-friendly platform where entrepreneurs and businesses can manage HR, payroll, and compliance. With Justworks, you can report and remit taxes, run payroll seamlessly, and ensure employees receive benefits. It promises a modern payroll and HR experience that helps you grow your business with confidence. This flexible solution can be used in various industries such as media, home decor, and digital product agencies.

The Justworks payroll solution makes it easy to send different types of payouts to various workers across 50 states in the US. Subscribers can also get support for filing payroll taxes. Meanwhile, HR tools include time-tracking features so payroll can be calculated accurately. Justworks can be integrated with accounting software such as Xero and QuickBooks so you can manage payroll from one platform.

Price Range: Justworks offers the Basic and Plus plans for companies with less than 25 employees to 174 employees. Price ranges from $39 to $99 per month per employee. Quote-based plans are available to companies with 175 employees or more.

Detailed Justworks Review

What is unique about Justworks?

  1. Off-cycle payments. If you missed a regularly scheduled payout, you can make off-cycle payments. These include bonuses, commissions, and expense reimbursements.
  2. Owner’s draw. With this feature, sole proprietors and LLC members can take money out of their equity accounts. The user will then be notified of when their account will be debited and when they will receive the payment.
  3. Simplified payment process. With Justworks, you can send payments to various recipients from one solution, whether they are salaried or hourly employees or contractors and vendors. The bulk payments feature also makes processing different kinds of payments faster and less cumbersome.

15. EPAY Systems

EPAY Systems dashboard

EPAY Systems is an HCM and workforce management solution that is geared towards employers with a distributed, hourly workforce. The solution encompasses recruitment and applicant tracking, onboarding and HR, benefits administration, time and attendance, workforce management, payroll and tax, performance management, and learning management. EPAY helps businesses manage their workforce smarter so they can be more effective and efficient.

EPAY’s payroll solution promises to reduce the time spent by users on administrative matters. Automated features like recurring earnings and deductions, complex pay rules, and multiple pay rates reduce the grunt work associated with payroll processing. Meanwhile, it also has employee-friendly features meant to maintain employee satisfaction. These include the ability to issue off-cycle checks, free pay-cards, and on-demand pay options.

Price Range: EPAY Systems provides quote-based pricing based on your business requirements.

Detailed EPAY Systems Review

What is unique about EPAY Systems?

  1. Employee pay card. EPAY offers a Rapid! Visa pay cards at no extra cost to their customers. This pay card program is easy to implement and employees can use the card in more than 55,000 Allpoint ATMs around the world.
  2. On-demand pay. With this feature, employers can pay employees on their own terms. Through EPAY’s earned wage access program, workers can request a percentage of a certain day’s wages after they clock out via the mobile app.
  3. Payroll management controls. EPAY gives you the tools you need to ensure that only the right users have the right level of access to payroll information. You can restrict earning codes according to group or limit access to groups or departments.

Investing in Payroll Software in Uncertain Times

Choosing the right solution requires one to take a good hard look at the needs of your business, your business size, and other factors. It also requires you to assess what challenges you are facing and how the solution can address these. Whatever you are struggling with, one solution that stands out in the market today is QuickBooks Payroll, which lets you manage payroll and employee services all in one place.

The COVID-19 pandemic has only underscored various reasons to use payroll software. In a competitive labor market post-pandemic, it is crucial for businesses to keep employees happy through accurate and timely payouts. Your company’s cost-cutting measures can also be supported through integrated payroll solutions that do more than calculate payouts and taxes. As companies head to post-pandemic recovery and the economy improves, companies can reap the investment they made on cloud payroll software.

Jenny Chang

By Jenny Chang

Jenny Chang is a senior writer specializing in SaaS and B2B software solutions. Her decision to focus on these two industries was spurred by their explosive growth in the last decade, much of it she attributes to the emergence of disruptive technologies and the quick adoption by businesses that were quick to recognize their values to their organizations. She has covered all the major developments in SaaS and B2B software solutions, from the introduction of massive ERPs to small business platforms to help startups on their way to success.

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