15 Best Team Collaboration Software Reviews for 2022

When we consider purchasing collaboration software, it is often to benefit from improved process efficiencies, increased productivity and to create room to enhance revenue outcomes and other business opportunities.

Recent studies inform us of another dimension why ensuring that teams function, communicate and collaborate smoothly is crucial to businesses today more than ever: inefficient collaboration turns out to be the prime driver of stress, and stress at work, in turn, is the key reason why more employers are leaving workplaces.

More succinctly, the study points to 29% of surveyed employees using 7 to 16 applications to complete their work in a single day. With remote offices rising in popularity and the ability to communicate across time zones easier than ever, the working world is completely saturated with communication channels. This inefficient collaboration drives work-related stress higher.

However, “chronic stress” is ongoing and affects both quality of work and home life. Over a quarter of respondents report a decline in work quality due to stress. 54% report stress from work negatively affects their home life at least once a week—some say every day. Over 50% also experience sleep loss.

Workers are rapidly realizing the consequences of stress are detrimental to their health and are leaving their jobs because of it. Over half of respondents looked for a new job and 25% report they’ve quit a job due to stress. Gallup reports that burned-out employees are 63% more likely to take a sick day and 2.6 times as likely to be actively looking for a different job.

These are ominous pieces of information that tell us distinctly why collaboration often is more crucial than meets the eye. The modern workplace is getting complicated every day, but there’s no reason why we can’t create offices that are more conducive to human joy away from home. Collaboration software tools could be key to that.

Collaboration tools are, of course, closely related to a much wider project management category. If what you need is a fully-featured platform, you can check our top 20 project management solutions for more options.

team collaboration tools

1. dashboard is our top pick among team collaboration solutions. It is one of the leading collaboration and communication systems today that can sync all your information in a single accessible hub. As such, it empowers agents and team members to make important decisions together. By streamlining diverse contributions, Monday enables teams and departments to perform the way they’re supposed to. To what extent can help your team collaboration?

Among benefits is a nifty tool that lets you assemble and display progress data logically and intuitively, making it possible for your team members to keep track of projects and common operations. With that, you can then configure to give them the necessary incentives to contribute to tasks and assignments, even if those are not directly connected to their role in the company.

An award given to products our B2B experts find especially valuable for companies

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Why pick for your team collaboration:

  1. Collaborate with ease. Keep all your conversations, files, briefs, checklists, and sheets in one place and say goodbye to useless meetings and painfully long email threads.
  2. When assigning projects is about sharing joy. Inviting your team is easy. Once they’re in, assigning them to relevant projects is even easier. They’ll soon fall in love with the irresistibly visual and fully transparent tool.
  3. Plan timelines. See who’s working on what and when. Map out project tasks across your team and ensure everyone gets the job done on time.
  4. Think you might have missed something? Never again—easily see which deadlines are looming and be notified if something is at risk of slipping through the cracks.
  5. Keep an eye on your week. Stay on top of everything. Check what’s coming up across multiple projects and multiple teams with one simple overview of the week.

Detailed Review

2. Wrike

Wrike dashboard

Wrike allows you to schedule, prioritize, discuss, and keep track of both work and progress in real-time — improving the speed and efficiency of work in either co-located or distributed groups. Giving you full visibility and control over your tasks, the system delivers powerful project management and collaborative functionalities in an intuitively crafted user interface, enabling you to set priorities and align your team to work faster and smarter across your organization.

Wrike is designed to make today’s businesses generally moving faster, becoming increasingly collaborative and embracing more remote workers every day. With Wrike, you get a system that lets you plan and adjust in real-time from your office or on the go.

On top of these powerful Wrike features, the system is not hard to get around, delivering flexibility that enables multifunctional groups to collaborate and get things done effectively from a single location.



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Why pick Wrike for your team collaboration:

  1. Organize projects in one spot. Break large goals into manageable pieces, attach files, and set due dates. Add any task into multiple folders or projects and create any combination of folder structures.
  2. Edit and manage files live. Work collaboratively and see everyone’s changes in real-time—upload and edit documents without saving attachments to your computer.
  3. Deliver more reliable results and utilize resources more effectively. Gantt chart gives you a visual timeline that lets you view your project schedule and set dependencies in real-time with easy adjustments to keep your team on track. Balance resources and track performance via a workload view. An open view of team workloads makes it easy to recalibrate when necessary.
  4. Track time and budget. Keep track of how time is being spent by project or by team member for accurate planning and budget management.
  5. Use templates so you don’t have to reinvent the wheel. If you’re working on a monthly newsletter or planning a recurring meeting, there’s no need to reinvent the wheel. Work faster next time by recreating the same type of project with our handy duplicating feature.

Detailed Wrike Review

3. ConnectWise Control

connectwise control dashboard example

ConnectWise Control is a remote support platform that not only allows technicians to remotely assist end users but also enables improved collaboration and communication. Through the software, team members can quickly set up remote meetings, webinars, and other opportunities for the exchange of ideas within teams

Through the platform’s interface, managers or team leaders can create meetings in a matter of minutes. This convenience allows technical assistance teams to save time and become more productive.

What’s great about ConnectWise Control pricing is that a single tech license for the software is completely free. This free license allows 1 session per technician and use by up to 3 access agents. Remote meeting capabilities are available for One, Standard, and Pro licenses of the platform.

ConnectWise Control

ConnectWise Control

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Why pick ConnectWise Control for team collaboration

  1. Adjust meeting features according to your needs. On Connectwise Control, meetings can support an unlimited number of participants. Attendees can also choose between chat or the software’s built-in VOIP functions when participating in meetings.
  2. Use meeting tools for more effective knowledge sharing. Meeting participants can record video and take screenshots of shared desktops. Additionally, annotation tools can be used to highlight elements on shared screens.
  3. Effortlessly share files and folders. The platform allows meeting attendees to share or transfer files and folders through copy/paste and drag-and-drop functions.
  4. Secure sensitive information. Users can easily manage access to group sessions through a built-in manage-session functionailty. Access can also be restricted based on roles.
  5. Host meetings with virtually any device. ConnectWise Control offers cross-platform compatibility. Users can host meetings on Windows, Mac, Linux, Android, or iOS. The software also supports Firefox, Chrome, and Safari.

Detailed ConnectWise Control Review

4. Smartsheet

Smartsheet dashboard

Accessible from any browser and device, Smartsheet is a web-based collaboration tool for your project management, team task management, crowdsourcing, sales pipeline tracking needs, and more. As one of the leading enterprise collaboration solutions today, Smartsheet offers businesses an innovative way to collaborate on projects and processes. Smartsheet is designed to unleash the benefits of greater work agility and collaboration by providing a powerful platform for organizations to plan, capture, manage, automate, and report on work. Smartsheet empowers teams to execute with speed and accountability — and make better decisions, faster.

Combining the ease of use of a spreadsheet with visual timeline management, Smartsheet gives you collaborative file sharing and discussions, and automated workflow capabilities. Since many businesses use spreadsheets for tracking their finances, schedule and inventories, the familiarity of Smartsheet’s interface lends to easy adoption. Our Smartsheet review shows a solution that redefines how teams collaborate on projects and tasks such as managing operations, tracking marketing campaigns, and planning events, among others.



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Why pick Smartsheet for your team collaboration:

  1. Automate crucial processes. Smartsheet allows you to automate actions using simple rules. This means you don’t require hiring IT experts, tackling complex formulas, and working on a single line of code. Automating key processes saves you time and eliminates productivity killers. This includes automating your repetitive tasks, prompting your team to make updates, and getting reminders when tasks and projects are due.
  2. Gain real-time visibility. Get your hands with real-time information using Smartsheet Sights and live reports. This allows business leaders and teams to make educated business decisions promptly. It has configurable reports and widget-driven dashboards that can be highlighted without technical support. Since information is available in real-time, you can identify and respond to trends immediately. It also lets you shift your priorities as needed when conditions change.
  3. See agile team collaboration at work. Increase your work agility using its simple, user-friendly and intuitive interface. It enables users, without requiring technical resources and experience, to improve their work processes and dynamically adapt to change. This drives your idea from planning to execution in a short period of time.
  4. Drive work at scale. Using a standard set of components, your team can create and prepare new projects and operations properly and immediately. Right before the kickoff of a new project, you can implement approval workflows to ensure your organization is prioritizing crucial work first. It also lets you incorporate best practices in every task with risk management, reporting, and execution.
  5. Enjoy peace of mind while deploying the platform. Smartsheet provides tight security, user management, and single sign-on capabilities for a more powerful team and project management with scalable administrative controls. Administrators and end-users are given granular sharing permissions to help them stay in control and protect their information. Meanwhile, admins are allowed to handle internal standards, restrict integrations, and approve external domains. You also access account-specific reports to view how users access, circulate and publish information across the platform.

Detailed Smartsheet Review

5. Zoho Projects

zoho projects dashboard

One of the leading solutions from Zoho’s software stable, Zoho Projects project management system enables your business projects to be more productive while finishing them within your timetable. Zoho Projects is loaded with functions that improve team collaboration, making project monitoring easy, and enhancing your productivity and output.

Among a host of Zoho Projects features, you can get work done on time and use its milestones, tasks, and task lists to plan your work. It divides your large and complex projects into manageable units and schedules recurring tasks, dependencies, and subtasks according to your deadlines. And once projects are accomplished, Zoho Projects gives you access to in-depth insights displayed in understandable charts and graphs, so that you could report on your activities, track opportunities, and capture eventual drawbacks.

Zoho Projects

Zoho Projects

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Why pick Zoho Projects for your team collaboration:

  1. Affordable price. There are no long-term commitments or hidden charges when you use Zoho Projects. You can sign up as a monthly customer, and use its services for as long as you need. Canceling your account is a hassle-free one-click process.
  2. Fast, reliable and secure. Zoho took many different steps to help ensure the safety of your data. This includes physical security practices (like 7x24x365 security, video monitoring, biometric access, bullet-resistant walls), network security (encryption, intrusion detection/prevention), people processes and redundancy / business continuity.
  3. Improved communication with Wiki and Chat. Through its set of collaborative tools, it is easier than ever to get the entire team on the same page. You can centrally post and share files, create a project “intranet” with the built-in Wiki, hold a discussion board and much more. The always-on built-in chat room allows everyone on the project to quickly come together to discuss important topics and make decision-making faster.
  4. Easy task management. Project tasks, task lists and subtasks make it easy to keep your work items and project deliverables organized and manageable, all in one easy-to-access location. You can monitor the status of tasks, assign tasks to members, send email reminders and track the progress of your project.
  5. Manage files using award-winning Zoho Office suite. You can bulk upload project documents, make Zoho Projects your online repository and organize in different folders your project documents. And because Zoho Projects is integrated with Zoho Office, you can quickly create documents, spreadsheets and presentations directly on your browser, without having to install (or pay for!) any additional software.
  6. Interactive discussion boards. Project forums are interactive message boards where you can put a topic up for discussion and let ideas flow back and forth. Unlike emails, all the forum topics are available at a central location and are easily accessible by anyone involved in the group project. By exchanging information with colleagues can make big ideas come alive.

Detailed Zoho Projects Review

6. Flock

Flock dashboard

Flock is designed to boost business productivity by enabling efficient communication. The platform provides convenient messaging capabilities, so users can easily initiate private conversations or create public channels. These features make it easier for team members to collaborate and exchange messages, links, files, and other data.

Aside from messaging, important Flock features for collaboration include video conferencing capabilities. Teams can also quickly share screens when needed. These features make Flock a useful communication tool especially for remote workers. Smart admin options and advanced encryption features also ensure that data exchanged within the platform is safe from security threats.



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Why pick Flock for your team collaboration:

  1. Versatile communication capabilities. Flock lets you create one-on-one conversations and private or public channels, so you can easily collaborate with team members. Aside from chat, the platform also facilitates audio calls, video conferencing, and screen sharing. These features ensure that users can communicate through their preferred channels.
  2. Efficient task management. Aside from its communication features, Flock offers some handy capabilities for task management. You can create tasks directly from team meetings and share to-do lists and due dates. You can also set reminders for deadlines and mark tasks as done once progress is complete. These features can help your team become more productive.
  3. Easy file sharing and searching. Through the platform, you can use drag-and-drop functions to share files through direct messages and channels. Flock allows you to send files up to 100 MB in size. For added convenience, the software also has an advanced search function. This feature lets you filter search results from channels or conversations, helping you save time and effort.
  4. Robust security features. Flock not only facilitates easy communication but also ensures that your messages and files are secure. The platform is SOC 2-compliant and uses TLS 1.2 data encryption. You also get smart admin controls to manage team access. If you use G Suite, you can also activate Google oAuth to let users access the system using their Google credentials.
  5. Seamless connectivity. Flock is a flexible communication tool that can be used on almost any device. Whether your team uses Windows, Mac, Linux, Android, or iOS mobile devices, members can easily access conversations, channels, and files. The software also plays well with a wide variety of third-party apps, including Asana, Dropbox, MailChimp, Twitter, Github, and Zoho CRM.

Detailed Flock Review

Mavenlink dashboard

Mavenlink is an award-winning project management software known for its no-fuss interface and comprehensive feature set. Scalable and flexible, this platform optimizes operational and financial performance using end-to-end features for task management, resource planning, and team collaboration. What’s more, it can support real-time automation and custom workflows to help you personalize your processes.

In addition to its core features, Mavenlink also comes with built-in project accounting and business intelligence tools. With these functionalities, it is easier to ensure that you are rolling out your projects in line with financial goals. This also makes it easier to consolidate transactions and expenses for assessments and audits.

Last but not least, the platform has auxiliary tools for file-sharing, personnel planning, time tracking, and even online payment processing. As such, you won’t need to utilize multiple applications for your critical processes. This should further streamline your business operations.

What is unique about Mavenlink?

  1. More efficient resource planning. Mavenlink comes with a resource planning module to help you get complete visibility of your resources. This way, you can gauge your resources at every stage of the operational lifecycle and respond to project demands accordingly.
  2. Streamlined project management. The platform’s task management, project tracking, and time recording tools allow you to oversee the progress of your operations. As such, it lets you get a better understanding as to the availability of your team members and even assess whether you are on schedule or not.
  3. Optimized team collaboration. Using Mavenlink’s collaboration options, you may post status updates, assign tasks to specific team members, tag people, or communicate privately. It also lets you onboard your contractors and clients so they can take part in the conversation.
  4. Data-driven business decisions. This solution has a built-in business intelligence module. With this, you can generate over 60 reports ranging from project status to margin projections. This way, you take the guesswork out of making business decisions.
  5. Increased financial transparency. Last but not least, Mavenlink comes with its own accounting features. With this, you can easily control expenses, track transactions, and assess you company’s financial health based on your KPIs.

Detailed Mavenlink Review

8. AchieveIt

AchieveIt dashboard

AchieveIt is a plan execution software that helps organizations see their most important initiatives through to completion. Companies can pursue company-wide plans with AchieveIt’s three-step process: make initiatives visible, engage team members, and employ best practices.

AchieveIt is designed for multiple teams who want to see how their projects align with their company’s big-picture strategy. The software can be deployed in various industries, from the commercial, healthcare, education, and utilities space to the federal and local government.

One of the benefits of using AchieveIt is the ability to better track the progress of your company’s initiatives as they are all visible in one platform. Getting status updates is easier as all information about initiatives is available online. Team members feel a better sense of ownership since they see how their individual tasks contribute to the company’s success. Insight from an Execution Expert helps teams conquer roadblocks and learn from what other organizations are doing.



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Why pick AchieveIt for your team collaboration:

  1. View all initiatives in one place. By having all initiatives accessible from an online platform, you get real-time visibility into them. This enables you to detect weak spots and other issues as they happen and quickly resolve them.
  2. Keep everyone in the loop. AchieveIt helps you and your team get on the same page with clear-cut tasks and deadlines. Smart alerts remind team members of pending updates for all plans so they’re always in the know of any changes. By instilling accountability, you get a higher chance of success.
  3. Assistance from Execution Experts. Sometimes, it takes someone else’s perspective to get you back on track. If you’re feeling stuck, you can ask for help from AchieveIt’s Execution Experts who can guide you along your execution path. They can also check on your success to ensure you’re getting the most out of your plan.
  4. Quickly get insight into the status of your initiatives. AchieveIt’s Multiplan View lets you see an overview of the status of your plans in just a few seconds. Know which plans are on track, off track, late, and on time. You can also filter plans by person, department, or geographic region to narrow down the scope of your query.
  5. See how initiatives are linked to larger organizational goals. With AchieveIt, you can avoid pursuing one-off initiatives that don’t have a measurable impact on your organization. You can use the Tree View to see how individual tasks fit into your company’s overall strategic vision.

Detailed AchieveIt Review

9. Infolio

Infolio dashboard

Infolio is a task management platform with powerful features and an easy-to-use interface that can help improve team collaboration and productivity. Managers can add an unlimited number of projects and users to the platform, and tasks can be broken down further into subtasks. Users can also add tags, attachments, and custom fields to tasks for easier searching.

According to Infolio reviews, the platform makes it easier to organize projects, tasks, and files as well. Users can choose from a number of project views, including Kanban boards, team views, table views with customized fields. Tasks can also be separated into lists for improved organization, and users can create their own custom workflows by applying customized statuses to tasks.

Moreover, Infolio allows users to make content spaces for projects. These spaces serve as visual virtual boards for collecting content and reference material relevant to a project, such as documents, links, notes, checklists, and images.



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Why pick Infolio for your team collaboration:

  1. Dedicated project chat channels. Each project on Infolio comes with a dedicated project chat room or channel where team members invited to that project can easily commmunicate. This feature eliminates the need to use third-party communication software.
  2. Task comments with mention capabilities. Users can quickly leave comments on tasks for easier collaboration. Users can also mention other users to notify them of comments.
  3. Visual content spaces. Users can build content spaces from templates that encourage visual thinking and product discovery. Users can add content such as notes, checklists, links, notes, and other files. These spaces make it easier for users to find relevant project information.
  4. Custom lists and task statuses. Infolio also allows users to create their own personal project workflow through customized task statuses. Task lists also help users organize larger projects for added productivity.
  5. Easy to use interface. Infolio is designed with an intuitive interface so it doesn’t get the way of teams’ productivity. Assigning tasks to team members and checking on task progress take just a few clicks.

Detailed Infolio Review

10. awork

awork dashboard

awork is a powerful project management application that allows you to create detailed plans, manage tasks, and monitor your productivity. It is built so you can get more done with integrated boards and task lists. You can organize tasks in projects or topics, create sub-tasks, and set up recurring tasks.

At its core are collaboration features that connect you and your team effectively. You can manage who has access to projects and tasks along with relevant permissions. Each task or project is optimized for your discussion through comments.

You can easily tag specific people to ensure accountability. This will directly notify them to ensure a timely response. Furthermore, if you are already using communication apps such as Microsoft Team or Slack, awork works with them seamlessly.



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Why pick awork for your team collaboration:

  1. Get more things done. Aside from managing tasks using Kanban boards and to-do lists, you can clearly see deadlines and stakeholders.
  2. Always on track. The visual project timelines make it easy to plan other activities and prioritize tasks. You can also create templates so you can quickly create task-bundles.
  3. Automate your project workflow. You can create flexible automation formulas that automatically execute various tasks. Additionally, if you enable Autopilot, awork will notify you when deadlines are near, potential overbudgets, and outdated timelines.
  4. Track your team members’ productivity. The platform comes with a time tracker within tasks and projects. Your members can start tracking with their hours in just a click. Then, you can generate reports by project, client, team, or type of work.
  5. Integrate with business apps. awork serves as your centralized hub as it works with various tools such as Slack, Google services, and more. You can even extend its functionality using its open REST API.

Detailed awork Review

11. Celoxis

celoxis dashboard example

Celoxis is a business management suite the combines project management and resource management features. With this mix, users can not only be on top of the progress of multiple projects across different locations but also the health of their finances and production capacity. Key features range from project request tracking and monitoring to capacity planning and portfolio management. Advanced resource allocation features include timesheets and expense trackers with modules to deal with multiple locations, shifts, and exceptions.

All of these Celoxis features are packed in an intuitive user interface with top out-of-the-box usability. Collaboration and communication tools resemble the look and feel of popular social media platforms. The toolkit includes discussion spaces, @mentions, and automated push notifications. Moreover, its reporting and analytics package is capable of advanced drill-downs and customizations. Users can be assigned multiple dashboards at the same time and visualizations can be downloaded as PDFs. Reports can also be automatically generated and sent to the right people at preferred intervals or triggers.



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The platform is highly customizable, thanks to built-in automation that users can tweak to fit their needs. They can also create their own using routing rules, custom fields, and escalation protocols. Moreover, Celoxis is available in two versions: Cloud and On Premise. And, it integrates seamlessly with other business applications like Salesforce, Slack, and Google Drive. The Cloud version costs $25 per user per month and On Premise deployment costs $450 per user billed once. To subscribe to either, one is required to have a minimum of five user licenses or slots.

Why pick Celoxis for your team collaboration?

  1. Be on the same page. Celoxis is fitted with advanced reporting and monitoring tools that can be personalized according to needs and preferences. Moreover, the product includes a free client portal that users can share with third-party stakeholders for more efficient collaboration.
  2. Advanced capacity planning. The platform has robust resource allocation and monitoring capabilities. It can handle multiple projects in multiple locations. Capacity building features also include modules for expense tracking, timesheets, and overload alerts.
  3. High-level of customizability and personalization. Celoxis provides users with highly customizable automation tools. Moreover, it allows users to create their own automated workflow system. Reports and dashboards can also be personalized.
  4. Perform advanced analytics. The product is fitted with analytics including drill-down charts and other visualizations. Also, these reports can be sent automatically by the system to the right people at set intervals. And, visualizations can be downloaded via PDFs for ease of reading and other reporting needs.
  5. Complex project management. Celoxis can help users manage complex projects with inter-project dependencies. It also has advanced features for tracking profit, margins, and portfolio performance. Moreover, it has metric-creating tools like RAG health indicators, customizable financial KPIs, and Critical Path Analysis.

Detailed Celoxis Review

12. Easy Projects

Easy Projects

As an all-in-one project management solution, Easy Projects offers a host of robust capabilities that facilitate effective team collaboration. It allows users to efficiently plan project schedules and workflows, ensuring that every team member can easily find and monitor tasks. Easy Projects also enables client engagement throughout the lifecycle of a project.

Furthermore, Easy Projects also supports messaging at the project or task level. Team members can send each other messages to keep everyone in the loop, clarify concerns, and give more detailed updates on tasks. Easy Projects features also include time tracking, allowing users to accurately track their billable hours and managers to see whether team members are rendering work hours as expected.

Easy Projects

Easy Projects

Try out Easy Projects with their free trial

Why pick Easy Projects for your team collaboration:

  1. AI and machine learning. Easy Projects utilizes AI algorithms to predict project completion dates. These predictions are based on current task statuses, as well as the availability and schedules of team members. The team’s performance history is also taken into account.
  2. Multiple project tracking. Easy Projects is equipped to track and analyze multiple projects at a time. Users will find it easy to switch between project portfolios. They can also use custom filters to search for projects and tasks.
  3. Business intelligence capabilities. Easy Projects make it easier to collate, assess, and visualize data. As a result, managers can create custom reports for clients and team members more conveniently.
  4. Resource optimization. Easy Projects also offers tools for optimizing resource utilization and allocation. This helps ensure that teams are provided with the right resources they need to efficiently complete a project. These tools also aid in keeping projects within the budget.
  5. Over 2,000 integrations. Easy Projects further facilitates effective collaboration with its rich suite of integrations. It can be linked to more than 2,000 business apps and tools.

Detailed Easy Projects Review

13. Trello

trello dashboard

A web-based project management application based on the Kanban methodology, Trello depicts projects visualized as boards containing lists. Every list has progressive cards easily allowing drag-and-drop functionality.

Trello is all about simplicity, so if you’re looking for efficient communication without those overwhelming project management bells and whistles, you’ve got yourself a winner. Well-organized, easily filtered, and adjusted using a drag-and-drop mechanism, Trello divides teams into boards and cards, assigns them tasks automatically, and stores all data from where it can be retrieved at any point in time.

For a deeper look into the solution, you can look up this Trello pros and cons for more insights.

Why pick Trello for your team collaboration:

  1. Simple on the surface, more under the hood. A Trello board is a list of lists, filled with cards, used by you and your team. It’s a lot more than that, though. Trello has everything you need to organize projects of any size.
  2. Expand the team as you go. You can invite as many people to your board as you need, all for free. Drag and drop people to cards to divvy up tasks. Everyone sees the same board and the whole picture all at once.
  3. Start a discussion with comments and attachments. Add a quick note or a detailed, Markdown-enabled diatribe. Mention a member in a comment to make sure they get notified. Add files by uploading them from your computer, Google Drive, Dropbox, Box, and OneDrive. Liven it up with emojis, too.
  4. Notifications to keep you posted on crucial events. Whenever something important happens, you know instantly with Trello’s notification system. You’ll get notifications wherever you are: inside the app, via email, desktop notifications via the browser, or mobile push notifications. Notifications stay in sync across all your devices.
  5. It works wherever you are. Trello is fully implemented for iPhones, iPads, Android phones, tablets, watches, and Kindle Fire tablets. Trello also works on the web at any screen size.

Detailed Trello Review

14. Jira

JIRA dashboard

Next on our list of best team collaboration software reviews is Jira, a project management software designed to help users capture, assign, and set priorities to their work. It allows you to manage the whole process of application development while making sure that all things are covered, from concept to launch. Its simple, intuitive interface enables collaboration with teammates and allows you to get the job done effectively.

If your team is looking to work together according to agile principles, consider that Jira is one of the leading software development apps used by agile teams. Your team members can use Jira to plan, track, and release effective software. You can create user stories and issues, plan sprints, and assign tasks to your team members. Prioritize and discuss your team’s tasks in full context with visibility. Jira also gives you real-time, visual data reports to boost team performance.

You can learn more about this solution through our Jira review, which lets you in on how it could help your business as well as the matter of pricing.

Why pick Jira for your team collaboration:

  1. Agile roadmap planning. With the Portfolio for Jira app, you can create a roadmap that’s connected to your work in Jira Software, track progress across teams and projects and easily share your plan with stakeholders.
  2. Truly flexible project management. Jira gives you extensive agile project management, adopting both a Scrum and a Kanban approach (Scrumban), and captures data and regulatory evidence at every stage of the process. This enables active engagement for your entire team, giving them the whole picture of the processes they’re involved in while ensuring no issue falls through the cracks.
  3. Configure to match your exact needs. With Jira, all your workflows, states, fields, and issue types are set to defaults that you can easily change upon need; you can also create custom workflows and issue schemes in more specific cases. This will take much burden off the shoulders of your developer, empowering your project management units to maximize the potential of their idea. If you’re using Jira on-demand, the configuration will take even less time.
  4. Unparalleled connectivity. To extend Jira’s power and make it work in line with your business specifications is a breeze with its flexible REST and Java APIs, as well as 800+ add-ons and plugins available in the Atlassian Marketplace. This makes Jira perfectly capable of blending into your software environment, ready to run as soon as you’ve created your account.
  5. A system you can learn from. Jira collects and unites all historical data in a single, searchable hub, and provides access to it at any point in time. This way, team members will be able to perform all sorts of trend analysis and statistical investigations and prepare constructive reports on their progress. A dozen out-of-the-box templates let you get the job done with minimal interference, though nothing stops you from crafting your own custom summaries.

Detailed Jira Review

15. Backlog

Backlog dashboard

A project management and code management solution rolled into one, Backlog has a user-friendly interface that lets developers, IT, and non-IT users work together seamlessly. As a result, users can complete tasks faster since they can see quickly their new assignments whether those are from their team or from another.

In line with that, Backlog has a streamlined task management tool. With it, team leaders and even members can create and update tasks. And if there is a need for tasks to be nested under tasks, they can create subtasks. On top of that, they can generate checklists, too.

That’s not all. Collaboration is enhanced because users can comment on tasks directly. If they have to share files, they can do so straight on the task board as well. Plus, they can invite external collaborators and clients to view the project for better transparency.

Why pick Backlog for your team collaboration:

  1. Open communication. When people from different teams need to work together, team leaders usually need to facilitate the conversation. And even if not, they always need to be CC’d in every email exchange. But that can be circuitous. Backlog brings different business units together on one platform so they can communicate seamlessly and effectively.
  2. In-context file sharing. When users need to share files with each other regarding tasks, they do not have to send links via chat or email. Instead, they can upload the files directly to the platform and add them to the task. This way, everyone concerned can access them with ease.
  3. Collaboration beyond colleagues. Share channels with companies and businesses you regularly work with – like clients, vendors, and partners – to bring all the right people into the same room.
  4. Greater project visibility. Backlog has boards, charts, and graphs that allow team leaders to track the burndown rate and other metrics. Through these, they can compare the actual results with the estimated and ideal outcomes.
  5. Customization. Integrations are possible with Backlog as it can support connections with a wide range of software. It also has API for better flexibility.

Detailed Backlog Review

What’s The Best Collaboration Software for Your Team?

There you have it; we hope you get to shortlist your options to a few top apps. The next step is to try them yourself to see the features firsthand. Your collaboration app will depend on the size of your team, the complexity of the project, and your budget. You can start with our number one recommendation here. Simply sign up for a free trial.

If you find this rundown of the best collaboration tools helpful, you might also want to check out closely related solutions. One is our review of the top 15 communication tools, which will further boost collaboration in your business. The other is our list of the best productivity tools, discussing solutions to bring productivity at the workplace to another level.

Stephanie Seymour

By Stephanie Seymour

Stephanie Seymour is a senior business analyst and one of the crucial members of the FinancesOnline research team. She is a leading expert in the field of business intelligence and data science. She specializes in visual data discovery, cloud-based BI solutions, and big data analytics. She’s fascinated by how companies dealing with big data are increasingly embracing cloud business intelligence. In her software reviews, she always focuses on the aspects that let users share analytics and enhance findings with context.

Ben Travis says:

Been working remotely for a while now. I think that the two factors that stresses me the most are the lack of communication and the fact that I'm overloaded with tasks.
Being overloaded with tasks came from the problem that we lack communication.
To solve this problem, we use softwares to check the progress of each task and hold weekly meetings.
We use Quire, Skype, and Timetree.
Quire for task management. This is used to track different tasks, deadlines, and make sure everything is on track.
Skype is for meetings. We also use this to send messages.
Timetree for checking dates. We use this with Quire.

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