How Learning Management Software Helps HR

How Learning Management Software Helps HR

Although Learning management systems (LMS) had emerged long time ago, it was not until the 2000s that this software solution started to gain prominence. Over the years, the demand for LMS grew and the tools also evolved into sophisticated solutions that could help businesses in many ways.

It has been observed that business technology has advanced a lot since the start of the computer age. This has allowed companies to perform various processes a lot more quickly. This is one of the key reason why LMS’ are so important in today’s fast-paced world of business.  

It would be more appropriate to say that in a rapidly evolving workplace, where technology and best practice can transform at breakneck speed, it is key that the knowledge and skills are kept fresh and current as it will allow you to set apart from the competition. Hence, the need for employee development is paramount and this task has fallen to HR managers to assess competency and choose appropriate training programs for employees who need to sharpen their skills.

Even though this is not an easy task, there are tools that can be used by HR managers to make their jobs easier. This is where an LMS assumes relevance as it can guide students through their learning experience and be the main hub for administration, management, discussion, communication and also be a place where all important materials are created, stored and assessed.    

Usually, an LMS can include thousands of training sessions, an even higher number of pages filled with content, and an enormously large palette of features that allow managers to monitor and organize learning activities flawlessly.

Industry experts vouch for the use of LMS because employee learning is by far the best investments when it comes to the future of any organization. Hence we will throw light on the key uses of an LMS.

Analyze needs

When people hear “learning management tools”, the first thing that pops into their minds is that this software delivers valuable information to an individual or a group of people. This is not the only purpose of an LMS.

You can also use them to find out which departments are falling behind and which skills their members are missing. This allows the  HR managers to find out/identify whether the whole company/certain department or an individual is facing a problem.

When the process of analyzing is over, an HR manager can use the same learning management tool to draft accurate learning exercises or development programs quickly.

After that, it can be sent directly to department leaders who can review them and collaborate with HR managers to make them as effective as possible. Given the fact that they are using the same platform, they will collaborate in a better way and be on the same page during the whole process, thus making the course transparent.

Accurately determining employee development needs is vital as it helps to curtail wastage of resources on unnecessary courses that won’t help improve business efficiency. An LMS improves the whole process of figuring out what employees need to learn.

Create training courses

When the manager has finished analyzing their employees, their skills and performance, he/she will then communicate with department leaders to discuss their needs, identify areas that need improvement and the kind of training sessions needed.

Using a learning management system, an HR manager can create systematized training courses for different departments. These training courses will be used by employees during designated sessions to improve their skills in vital areas.

An HR manager can use learning management software to create courses which show the results that have to be achieved in a certain period of time and what goals each department has. After that, all departments can organize themselves in the best way possible, to take those development courses.

Most LMS’ have built-in calendars and everyone can organize themselves to get things done on time. A good learning system can help departments organize themselves to finish their day-to-day work and some additional development sessions if they need.

Track training progress

Once you’ve started your development program, both HR managers and department leaders can use the LMS for tracking performance. Having insights is very important to coordinate training sessions efficiently and tweak them in the best way possible.

Given the fact that department leaders will be active during all training sessions, they will also be able to provide important information to HR managers and, together, they will work to optimize their training for best results.

All of the results will be displayed at one place and this helps the managers to compare results and find out if their plan is bringing desired results or it needs some changes.

Moreover, it will also allow the managers to understand better whether their training sessions are affecting their work performance.

Better budget management

An HR department that has a tool that thoroughly streamlines all training processes and performance in one place, it will be easier to venture into details and identify the correlation. A manager that has all the tiniest details will, among other things, be able to determine the budget more accurately.

When you have a single platform with all the training details available, the costs will be reduced. There will be no clutter or miscommunication between managers and department leaders. Setting up a training budget and maintaining it can be a tricky thing because there are a lot of small things to be considered.

Overlooking some of those things can happen even to the best HR managers, but with this powerful tool, everything will be right in front and crystal clear.

Additionally, HR managers will be able to create accurate cost reports and justify their spendings to the last dollar, while at the same time delivering performance results to justify those expenditures.

The key benefits of an LMS for HR departments include:

  • Improved overall efficiency of all HR operations
  • Automatisation of talent process management
  • Better learning experience for students and faster learning
  • Easier data sharing and fewer mistakes
  • Improved analytics and information management
  • Improved accuracy of HR related data
  • Improved HR ROI


The use of LMS for employee development is a relatively new concept. However, all business organizations that are keen to become efficient machines in staff management are implementing it. Each day, there are more and more business organizations that are starting to use this tools to their benefit.

A modern business organization that wants to compete better should never neglect its HR needs. This is why implementing an LMS for HR is so essential. Not only that you will be able to train people more efficiently cost-effectively, but you will also make it easier for those employees who are in need of training to improve skills.

Nestor Gilbert

By Nestor Gilbert

Nestor Gilbert is a senior B2B and SaaS analyst and a core contributor at FinancesOnline for over 5 years. With his experience in software development and extensive knowledge of SaaS management, he writes mostly about emerging B2B technologies and their impact on the current business landscape. However, he also provides in-depth reviews on a wide range of software solutions to help businesses find suitable options for them. Through his work, he aims to help companies develop a more tech-forward approach to their operations and overcome their SaaS-related challenges.

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