Pros and Cons of Taskworld: Analysis of the Popular Project Management Tool

Taskworld is a cloud-based visual task management and planning solution used by hundreds of popular brands around the world. It offers a wide range of useful features and is designed to meet the needs of both small businesses and large enterprises. Decentralized and diverse teams can use this app to work towards common goals and ensure no important message is missed. Top features include advanced security, project analytics, as well as burnup and burndown charts.

But is Taskworld a suitable system for your company? In this article we will try and help you make up your mind by analyzing the pros and cons of Taskworld in detail.

What is Taskworld

Our reviewers thoroughly tested Taskworld’s main features, ease of customization, quality of customer support and other key elements, and have recognized the top caliber of this system by giving it high marks.

What makes Taskworld stand out in the project management software market? To start, this app allows companies to convert abstract ideas into productive tasks and make maximum use of their employees’ potential and creativity. You can use this platform for effective collaboration and instantly exchange ideas and suggestions as well as make well-considered business decisions. The product helps to create, organize, and assign tasks easily, plan top projects and track their progress, and get actionable insights from business data to make intelligent decisions. You also can use the friendly text editor, attractive templates, and simple drag-and-drop functionality to perform visual management. Plus, you will find it easy to customize the workflows to your needs and tweak them for your specific business needs.

We were also impressed with Taskworld’s neat organization. With this app, you can ensure there are no ignored clients, delays, missed deadlines or email clutter. On top of that, the vendor offers multilingual capabilities to make the app usable in multiple geographies. Plus, the per-user pricing packages are affordable and the knowledgeable support agents provide prompt assistance. You can also make use of native mobile apps to be productive on the go.

Now that you learnt the basic facts of the software, let’s get down to the details and consider the main pros and cons of Taskworld.

Advantages of Taskworld

The main use of this app is helping you to divide projects into tasks, organize them neatly, and assign them to the right team members. Thus, Taskworld offers all the features and usability you can expect from an advanced visual management program.

Boards and lists for task and workflow management

You can use Taskworld’s boards and lists to manage preferences and workflows. Use the simple drag and drop tool to add, edit, and assign tasks easily. The app displays all dates, comments, notes, and follow-ups in a single dashboard which reduces the time needed to navigate the details and find out who is doing what. Creative team members can use the solution’s attractive templates to give a professional look to their projects.

Sophisticated collaboration features

Taskworld enables you to set recurring daily, weekly, monthly, or yearly recurring tasks so that your team members don’t need to re-create them again and again. Plus, it is easy to edit and update tasks at any time, and you can even do this from your smartphone or tablet. Another highlight is you can set a point value to indicate the difficulty level of each task and also use relative scores to learn how assignments are linked and accomplished. Finally, the collaboration functionality allows you to suggest ideas, add your comments, and read more on project progress.

File sharing and chat

Taskworld also offers an inbuilt chat tool for collaboration. It offers public channels for the entire organization as well as individual ones so that you can chat with specific team members. The tool also enables you to share files and important data. You can use drag and drop to upload files, redirect messages to email IDs, and get notified whenever an important update takes place. The best part is all your critical business and project data is kept safe and protected as the vendor uses the highest international security standards.

Advanced filters and overview

Taskworld enables you to closely track your projects and tasks, filter them by assigned performers, dates, and status, and store all data in a centralized database that you can access at any time to view project history. The app also offers an interactive calendar that displays all project schedules and dates as well as a timeline and burnup and burndown charts. The Tasklist Overview tool tells you which tasks have been completed by team members and which due dates are coming up. On top of that, you can analyze the data and get actionable intelligence from it to make quality business decisions.

Real-world use cases

Now, let’s take a look at how Taskworld is used in the real world by enterprises to achieve their goals.

Hospitality chain AccorHotels is using this app to open hotels all over Asia. Hotel opening is a huge project that needs collaboration across hundreds of employees with strict adherence to deadlines. Accor uses Taskworld’s communication, file sharing, and project management tools to ensure no detail is missed. The app also enables the chain’s top management to closely track the progress of all projects all the time.

Hundreds of marketing agencies are utilizing Taskworld to run their campaigns. They create an individual project for each client and use the app to manage all related tasks in a single place.

Some of the world’s top universities utilize this product to track student assignments. For instance, a professor can assign tasks to students using this system and get reports on their progress. Students can also utilize it to organize their group projects.

More Advantages of Taskworld

  • The app offers a complete feature set for project and visual management.
  • The system is great for quick additions or changes between projects and tasks.
  • It offers a great way to manage team members across multiple projects in a Kanban style.
  • The web version is excellent.
  • Emailing tasks onto a task list is simple and easy to do.
  • You even manage your personal tasks and goals.
  • The morning emails provide an overview for the upcoming day.
  • Individual freelancers and soloprenuers can subscribe to a single license.

Disadvantages of Taskworld

While overall Taskworld is a great solution for your project management needs our review team came across a few minor glitches as well:

  • The app is sometimes slow to refresh in Safari browser.
  • It would be great to have the opportunity to export current tasks to Excel for management reports.
  • The iPad and iPhone versions need improvement.

However, the vendor is aware of these minor drawbacks and has assured users that they will be addressed and rectified in future versions of their software.

Stephanie Seymour

By Stephanie Seymour

Stephanie Seymour is a senior business analyst and one of the crucial members of the FinancesOnline research team. She is a leading expert in the field of business intelligence and data science. She specializes in visual data discovery, cloud-based BI solutions, and big data analytics. She’s fascinated by how companies dealing with big data are increasingly embracing cloud business intelligence. In her software reviews, she always focuses on the aspects that let users share analytics and enhance findings with context.

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