Why is LMS Software Useful?

Why is LMS software useful? For educators, instructors and corporate trainers, LMS software is an important tool that ensures you get to create the right content and deliver it easily to your learners wherever they are. There are many benefits to having an LMS such as:

  1. Quickly author or create relevant courses and content
  2. Facilitate the delivery and access of course materials
  3. Streamline assessment and evaluation of learners
  4. Manage and organize everything from one platform
  5. Sell instructional content
  6. Save time and resources
  7. Get convenience and flexibility

Why is LMS Software Useful

“Online learning is not the next big thing, it is the now big thing,” says Donna J. Abernathy, editor of Training + Development Magazine. This speaks much of LMS software, once relegated to the backburner of technology solutions but has now transformed into a must-have tool for organizations of all types and sizes.


The significance of LMS software can be gleaned from statistics – corporate e-learning has grown by a staggering 900% for the last 16 years. Moreover, adoption is on the rise with 98% of all companies planning to implement an e-learning system by 2022, with video playing a big part in their digital learning strategy. The trends are boosted by current technology and the reality that a productive, engaged and efficient workforce can come about with continuous education, training, and development which a good LMS solution can facilitate.

The answer to the question why is LMS software useful can be found in the features and capabilities the software brings and the many learning challenges it can address. For a better grasp of what LMS is all about, you can read our analysis of LMS features, types and pricing. For this article on why is LMS software useful, we’ll focus on particular LMS features and the problems they are able to resolve.

Why is LMS Software Useful?

If your organization is planning to implement a learning management system, consider this as a guide to the issues that a good LMS solution can deal with. You’ll widen your understanding on what an LMS software can do and the common complications it can clear up.

1. Content Creation and Distribution

Problem: Educators and trainers struggle with creating courses and content. There are just so many that can be done that focus is lost in coming up with substantial and relevant materials for learners. The problem is confounded in the organizational workplace comprised of various departments and units with employees of varying skills and expertise, and sometimes located in different branches around the globe in cases of multinational corporations.

Solution: An LMS software will not create the course for you the instructor. But it will provide you with necessary resources and materials, and help you organize, classify and create custom content applicable to your group of learners whether they belong to your finance department, your sales and marketing team, or your new employees needing orientation and onboarding.

You’ll also be given options to distribute and deliver courses and content such as email, online portal, private repository, video channels, and file sharing, to name some. Leveraging the Internet enables mobile connectivity and virtual classrooms, allowing your learners to access and take courses wherever they are. 

SAP Litmos provides easy course creation and gamification tools.

2. Simplified, Centralized and Blended Learning

Problem: Traditional classroom environment often do not produce the desired retention and focus for students and learners. One study found out that it takes 40% to 60% less time for employees to study materials via e-learning than in a typical classroom setting prone to many distractions.

Solution: A learning management system provides a simplified and centralized learning approach including blended learning approach that brings together self-paced learning with traditional face-to-face instruction. This helps employees acquire materials and modules they need at their own pace, choosing content that meets their learning needs. An LMS makes available a central accessible location or online portal where learners can get standards-compliant (SCORM, AICC and xAPI/ Tin Can) as well as non-standards-compliant/proprietary courseware that ensures continuous learner engagement.

3. Technology-Driven Learning

Problem: Paper, pens, notebooks, grading cards, plastic pencil cases and other such materials consume money and resources, and put a dent on Mother Nature if not disposed of properly. Not to mention the tons of books and filing cabinets you’d need to keep and maintain for your course materials, tests and quizzes. It’s a nightmare to organize and distribute all these especially if you have thousands of students. Connecting with all of them will also be a huge challenge.

Solution: LMS harnessing existing technology and high-tech platforms, allowing you to go the digital, paperless route when it comes to presenting and distributing your courses, evaluating your students, and collaborating with them. LMS software usually have built in communication tools such as email, live chat, real-time messaging. Others even provide podcasts, video conferencing, and screen capture and sharing capabilities, allowing you to create virtual classrooms. You’ll be able to establish an online portal for collaboration with instructors and students alike, and utilize social media networks to expand your audience reach.

Talent LMS: Fully digital cloud LMS platform.

4. Automated Assessment

Problem: Grading, scoring, and evaluating your students is a big challenge if done manually. You have many parameters to consider aside from keeping track of each of your learner’s progress and development. This conventional assessment system is prone to errors and could likely lead you to commit mistakes in properly grading your students, defeating the purpose of the learning and evaluation process.

Solution: Like many technology solutions, LMS utilizes the power of automation to streamline the assessment of students based on your scoring criteria and other evaluation standards or company policies and guidelines. It makes sure that learners are scored accurately and efficiently for you to make a proper assessment of their progress. Whether you have just one or hundreds of students, the parameters you set in the LMS program relevant to your student or learner group will be applied equally and automatically, devoid of errors.

5. Gamification

Problem: The conventional physical classroom setting can be boring aside from having lots of things to disturb the learning process. These lead to learners not being engaged and motivated. One of the success factors of a learning program hinge on how it is able to captivate learners and impart knowledge. Many courses fail in this respect.

Solution: An LMS offers one of the best know methods for engaging learners – gamification – which applies game principles such as points, competition, and progression to learning activities. The techniques is quite effective so much so that a research study found out 89% or a clear majority of LMS users said they would be more engaged with their e-learning system if it had a points system. Gamification complements the virtual classroom or traditional instructor-led training, putting some fun into what could otherwise be a static learning process.

Docebo: engaging learners through gamification.

6. Easy Information Access

Problem: Capturing job-critical information as well as knowledge relevant to specific work can pose a challenge to both instructors and learners. Traditional approaches often fall short when it comes to capturing insights. A treasure trove of work and operational information are often hidden in an organization’s many business units and departments, unreached by employees who need them most for their training and education.

Solution: LMS has the capability to unlock the vast wealth of work related knowledge hidden in the folders and documentation of an organization. With an LMS, you can uncover and organize all these information and place them in one central repository or an online company portal that can be easily accessed by your employee learners. You can tag and classify these files and information or set quick search filters to facilitate finding what your learners need.

7. Monetize Learning Content

Problem: You may have accumulated business and professional courses and content that you’ve created and want to sell them but don’t know how to go about it. Some of the leading LMS solutions offer e-commerce functionality either as a built-in tool or integration with third-party e-commerce platforms to help you monetize your content.

Solution: The capability to charge users for the courses that you made is increasingly becoming a standard feature in LMS software. Companies can even use an LMS to extend training and educational offerings to customers, suppliers, partners, etc. There are two common ways to sell your content – through an e-learning content marketplace or via an e-commerce platform, both facilitated by an LMS. These make sure that you’ll be able to create, sell, and deliver courses and get paid conveniently online through the system.

eFront offers e-commerce functionality for selling content.

8. Flexibility and Scalability

Problem: There is no “one-size-fits-all” learning solution and you have to craft courses specific to the need of your particular learner or learners which, for example, can be an academic student, a marketing team, a sales group, a whole IT department, or finance professionals.

Solution: An LMS is a highly flexible and customizable platform, often giving you modular features which you can mix and match to your learner’s requirements. While most LMS are offered as complete end-to-end solutions, its functionalities are such that you can customize and personalize it to your training workflows and to your student’s learning processes whether self-paced, instructor-led, or blended learning. LMS can also scale operationally to the number of learners regardless if you have one or more than a thousand students taking your courses at the same time.

9. Tracking and Reporting

Problem: Are you getting the desired ROI? Are your learners progressing? Can you get a view of all the training data and performance that you need. These are but some of the vital areas that you need to understand and get a clear picture.

Solution: You get advanced tracking and reporting through an LMS. Through the software, you’ll be provided ROI metrics to gauge the success of your company’s investment in the learning system. Also you get to track learner progress and the performance of your learning strategies. You’ll be able to get deep insights into whether your strategies meet your company’s training objectives. With reporting data, you’re in a better position to assess and tweak gaps in your learning processes and further enhance learning management capabilities.

WorkWize provides reports on training performance.

10. Integration

Problem: Opening different systems and business and productivity apps outside of your learning management system is quite a chore, and eats up your time and resources.

Solution: Integration is one of the core features of an LMS software, allowing you to extend its functionality. Many LMS solutions work with popular content management systems such as WordPress, Joomla and Drupal. Integration is often also provided with widely used office and business applications such as Google apps. In instances that you’d like to monetize your content, an LMS normally works with leading e-commerce platforms as well as payment gateways.

11. Mobility

Problem: Continuous learning is crucial but sometimes hampered by device, accessibility, and connectivity issues. Most people now shop, do business, and work using mobile devices. Is your learning management system mobile ready, friendly and responsive?

Solution: Leading LMS solutions are built to handle today’s mobile generation, empowering trainers and students to create and access learning content anytime, anywhere. Mobile LMS apps are normally made available, letting you capture, upload, and share content such as images and videos. Some LMS even allow learners to take courses offline with their progress automatically tracked and synced with the LMS when they get back online.

Examples of LMS Software

To give you a glimpse of the current LMS software landscape, here are some of the top solutions available today. They are among the most featured-filled LMS platforms that can give you enough capabilities and flexibilities to handle any kind of LMS challenges. You can also check our top 20 LMS software solutions if you need to look around for more options and detailed comparisons or try out an LMS software demo to see what a specific solution is actually capable of.

1. TalentLMS

TalentLMS is a cloud LMS platform built for the learning needs of employees, partners and customers of companies whatever type and size they may be. It offers numerous custom options to suit your branding and workflow requirements, and supports a wide range of content types including SCORM and Tin Can. Among its features are video-conferencing, course selling, notifications, gamification, branches, and extensible user profiles. It also offers native apps for Android and iOS to enable learning on-the-go.

As a scalable platform, small teams can start with the free plan or small plan and scale to enterprise packages with more sophisticated features. Creating courses is easily handled by its Course Authoring tool while distributing courses is facilitated with the Course Catalog. You also get social media integration that lets you reach a wider audience.

You can try its features at no cost when you sign up for a TalentLMS free trial here.

2. SAP Litmos

SAP Litmos is a widely used LMS and e-learning software that specializes in corporate training. It is the LMS of choice of over 4 million users including top corporations, SMBs, and non-profits. It is designed to automate and streamline your learning program by combining virtual, classroom, social, mobile and ecommerce in one secure platform. Litmos is noted for its quick cloud deployment, intuitive interface, and wide integration options for extensible functionalities, which makes it ideally suited for employee training, customer orientation or professional regulatory compliance.

Litmos has tools for certification, learning passes, prepaid agreements and expense management. You can easily build engaging content and use real-life scenarios for your audio and video materials and make them available 24/7. It offers personalized learning, letting you create multiple courses arranged in various learning paths to suit different learning paces.

To learn more about this platform’s features, you can sign up for SAP Litmos free trial here.

3. Docebo

Docebo is a leading LMS solution that supports 30 languages, making it applicable for global training requirements. It boasts of easy-to-use training management toolset, off-the-shelf modules, and mobile support that that enables you to quickly design upload and distribute your course materials to learners anywhere in the world. The LMS is suited for business presentations, employee trainings, and customer tutorials. It complies with Tin Can API, SCORM and AICC.

The key feature of Docebo is its Coach & Share that allows learners to ask questions and get answers from experts in your organization. You can utilize the system’s analytics to identify skills and competency gaps and develop materials around these issues. The software is also able to integrate with your CRM, HRM, web conferencing tools and social media platforms.

Want to check the features first before subscribing to a plan? You can easily do so at no cost when you sign up for a Docebo free trial here.

4. eFront

eFront is a corporate LMS application that gives you complete control over your virtual training environment and your data. It blends seamlessly with any existing training infrastructure and can scale as your training requirements expand. Some of its features and capabilities include content interoperability, course management, certification management, course marketplace, video conferencing, reporting, and audience segmentation.

Its gamification features makes it possible to distinguish and reward fast and hard-working learners, letting you build a more competitive learning environment. It also comes with a powerful survey engine that lets you create and conduct custom survey, helping you collect data on the efficiency of your learning program.

The vendor is offering an appealing demo run before you commit to a plan. You can simply sign up for an eFront demo here.

5. WorkWize

Workwize LMS is a fully automated course and policy compliance learning management system intended to help training managers and HR professionals take compliance to the next level. The compliance-driven LMS platform is designed to support your training needs by automatically enrolling employees and emailing them reminders to ensure they fully conform to training and policies required by their jobs, as well as minimize risk and governance issues for your organization.

Workwize offer features to identify non-compliant teams, individuals or offices; document sign-off/distribution for rolling out documents and proving acceptance and understanding; rapid course authoring for creating unlimited SCORM e-learning courses; and dozens of editable courses covering core compliance subjects.

You a quickly see if the features fit your needs when you sign up for a WorkWize free trial here.

6. Eurekos

Eurekos is a comprehensive LMS platform with an emphasis on fast creation of learning content. Boasting an intuitive rapid course builder, Eurekos enables businesses to quickly address employee skill gaps that are impacting their business operations through fast development learning materials that are either built from the ground-up or repurposed. Users are not confronted with a steep learning curve in creating content thanks to its intuitive design, thus enabling subject matter experts to build courses as they see fit. Collaboration is also fast and easy thanks to its Content Co-Creation feature.

Businesses and organizations can determine which content to produce based on data derived by its learning analytics. Advanced course administration tools also allow you to create custom-made learning paths based on a number of factors, such as one’s role in the company, interests, expertise level, and others.


An LMS can impact on how your employees go about doing their jobs whether they are in sales, marketing, finance, logistics, manufacturing, human resource, production, research and development, etc. It ensures that workers are updated, knowledgeable, and fully understand their role and responsibilities in your organization.

Whatever your corporate training and learning requirements or challenges are, a good and dependable LMS software can greatly assist you. Employee training is one of the most crucial areas that you have to focus and work on to keep employees proficient and engaged so that they become productive and efficient contributors to the growth of your company. On that respect, LMS is a valuable tool you can’t do without. You can explore how LMS can help you when you sign up for a TalentLMS free trial here.

James Anthony

By James Anthony

A senior FinancesOnline writer on SaaS and B2B topics, James Anthony passion is keeping abreast of the industry’s cutting-edge practices (other than writing personal blog posts on why Firefly needs to be renewed). He has written extensively on these two subjects, being a firm believer in SaaS to PaaS migration and how this inevitable transition would impact economies of scale. With reviews and analyses spanning a breadth of topics from software to learning models, James is one of FinancesOnline’s most creative resources on and off the office.

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