15 Best Backup Software Systems: Comparison of Popular Solutions

What is the best backup software system?

The best backup software system is NinjaRMM. It can consolidate your IT assets and delve deep into different computer drives to help users find the data they need. It can also work with all kinds of devices and servers, making it easy to retrieve data.

Data loss can happen anytime, to anyone, and anywhere—even in a corporate office that has robust cybersecurity measures in place. This risk, however, has been further amplified by the work-from-home transition due to the COVID-19 outbreak. But thanks to backup software, individual users and businesses can have a reliable option to protect their precious data. Preventing data loss, for the most part, really depends on you.

This is why we’ve prepared this expert selection of 15 popular and reliable backup software solutions available in the market today. By knowing more about these top solutions’ unique features, you can easily zero in on the right product for your specific needs.

backup software systems

The modern business landscape is all about data. Whether it’s operational, machine, or big data, you are expected to leverage these to gear your company towards success. However, just collecting and storing all these data isn’t enough. You also need to consider how you can preserve them. And this is where backup software becomes indispensable.

The critical role of having a secured data backup solution is once more brought to the forefront at the height of data loss spikes during COVID-19 lockdowns.  With remote work in place, there are employees who chose to practice copying sensitive data to unsafe locations, such as USB drives. According to Digital Guardian Data Trends Report, employees transferring company data to USB drives has increased by 123% during the pandemic. Similar behavior is observed among employees using cloud-based services, including email, as proven by the 80% rise in data egress with half of the data being copied being labeled as classified information.

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Who are behind data breaches?

Who are behind data breaches?
External actors: 70

External actors

Who are behind data breaches?
Organized criminal groups: 55

Organized criminal groups

Who are behind data breaches?
Internal actors: 30

Internal actors

Who are behind data breaches?
Partner actors: 1

Partner actors


Source: Verizon 2020 Data Breach Investigations Report

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Data breaches can lead to data loss. And whether accidental or premeditated, data loss brings about serious adverse effects to any business. When it comes to preventing data loss, nothing comes close to the efficiency and peace of mind that backup software brings. Aside from data protection, these tools are equipped with recovery options that will help you restore files, databases, hard drives, folders, and even entire network servers in an instant.

By deploying these robust systems, it is easier and faster for you to retrieve your data and restore your operations. If you’d like to learn more about what these platforms can do for your business, be sure to know the features and benefits of backup software.

And to better guide you as you narrow down your options, we’ve compiled the 15 best backup software systems on the market. Below, you will get an overview of each product’s key features, usability, flexibility, and price range to make the selection process easier for you.

1. NinjaRMM

Ninja RMM dashboard

NinjaRMM is a leading IT service management software trusted by managed service providers and IT professionals. Equipped with network management options, asset monitoring, IT maintenance, and activity monitoring, this platform makes it easy for companies to manage their data from backup to retrieval. What’s more, it even provides real-time insights into all your desktop devices, servers, virtual machines, and workstations so you can pinpoint critical device details and promptly address them.

In addition to the abovementioned, NinjaRMM features policy management tools, automation options, smart notifications, and more. NinjaRMM also natively integrates with third-party systems and applications such as Connectwise Manage, Autotask PSA, Webroot, Splashtop, Harmony PSA, Computicate, Accelo, TeamViewer, and the like. This way, data import/export is as easy as a few clicks.

Lastly, NinjaRMM offers a mobile-ready interface and can support hybrid deployment for your convenience. Meanwhile, pricing is flexible and depends foremost on the features you require. The customer also gets to build up a unique package that caters to his needs due to the availability of different add-ons.

NinjaOne (Formerly NinjaRMM)

NinjaOne (Formerly NinjaRMM)

Try out NinjaOne (Formerly NinjaRMM) with their free trial

Price Range: NinjaRMM has pay-per-device pricing plans for its users. You may opt for only their endpoint management solution or bundle it with a remote access tool and antivirus system. There are also custom plans that let you pick your add-ons. These are only available by quote so be sure to get in touch with the vendor for more information.

Detailed NinjaOne (Formerly NinjaRMM) Review

2. EaseUS Data Recovery Wizard

EaseUS Data Recovery Wizard dashboard

EaseUS Data Recovery Wizard, as its name suggests, is an intuitive all-in-one data recovery solution. It assists users in looking for files they want to retrieve and recover using its step-by-step wizard. Not only does it make the process quick, but it also removes the pain of doing something technical for less tech-savvy people.

Moreover, the software works with a wide range of devices and operating systems. Users also do not have to worry about being unable to recover a file type because of the lack of support: EaseUS covers the bases by working with over 550 file types.

What’s more, it can repair and recover damaged files in external and portable storage devices. That includes flash drives, memory cards, camera storage systems, media players, floppy drives, and more. Users can then take the opportunity to back up their files in the cloud or in a different drive.

Price Range: EaseUS Data Recovery Wizard’s paid packages start at $69.95. The Pro+Bootable Media package, on the other hand, costs $99.90. Both pricing plans require only a one-time payment.

Detailed EaseUS Data Recovery Wizard Review

3. VMWare vCenter Server

VMWare vCenter Server dashboard

VMWare vCenter Server is one of the best backup solutions on the market. Equipped with large-scale document management tools, native backup schedulers, and a slew of web client plug-ins, this product enables you to centralize and manage multiple virtual infrastructures. It is also built for easy deployment to your servers, which means you can operate your virtual infrastructure from any remote location.

In addition to the abovementioned functionalities, VMWare vCenter Server also comes with flexible features to ensure greater efficiency for its end users. For starters, you can manage your team and business operations in a single-location platform. Plus, the app gives you a complete overview, as well as actionable insights that you can utilize to make smarter decisions.

Lastly, this solution is suitable for businesses of any size and is offered in 20 global languages. Some of its key features include easy installation, plugin extension, scalability options, centralized control, data backup, and data restoration. The only downside is that it can be a bit expensive for small companies as they only offer one-time licensing fees.

Detailed VMWare vCenter Server Review

Price Range: VMWare vCenter Server offers one-time licensing fees that cost $1535 to $6175, depending on the kinds of backup features you require. However, do note that these prices are only for US-based customers and do not include customer support.

4. Vembu BDR Suite

Vembu BDR Suite dashboard

Vembu BDR Suite is a universal backup solution for virtual and physical environments. It earned a spot on our list primarily because it consists of multiple modules such as Vembu’s VMBackup, Image Backup, and NetworkBackup systems. In addition to that, the platform offers flexible deployment options as well as a scalable architecture.

Equipped with features for backup and disaster recovery, Vembu BDR Suite also has an impressive set of functionalities that covers progress monitoring, integration with virtual environments, and multi-server data protection. It even comes with built-in compression and deduplication mechanisms to lessen the space your data takes up in backup repositories. With these features, it is easier for you to accommodate your company’s growing collection of data.

As mentioned previously, Vembu BDR Suite comes with a scalable architecture, which makes it great for growing businesses. What’s more, it is highly affordable, even for startups. The platform is also intuitive from installation to configuration to maintenance, so you don’t have to worry about whether or not you have extensive technical know-how before utilizing this product.

Detailed Vembu BDR Suite Review

Price Range: Vembu BDR Suite has a free plan that is inclusive of basic backup tools. They also have paid plans that range from $216 per CPU-socket/annum to $360 per CPU-socket/annum. Add-ons such as offsite data replication and cloud data replication are also available for an extra fee.

5. Avamar

Avamar dashboard

Avamar is a product from the Dell stable that protects your data and recovers it when needed. This app makes it simple for individual users as well as companies to back up, recover, and copy data on multiple channels. What’s more, the vendor offers fast and efficient daily backups and allows users to retrieve and access files quickly. Basically, this solution is suitable for offices that have remote locations or use multiple virtual environments.

Another thing that makes Avamar a reliable backup platform is that it utilizes RAID (Redundant Array of Independent Disks) technology. This feature ensures minor failures do not affect the overall efficiency of the system. Plus, the app also uses RAIN technology, which helps users access files without interruptions. Moreover, the system is checked every day to ensure smooth transmission and backup at all times.

Detailed Avamar Review

Price Range: Avamar is only available by quote. Be sure to get in touch with the vendor for more information on pricing plans.

6. R-Studio

R-Studio dashboard

R-Studio is an effective data recovery software purpose-built for experienced computer users such as system administrators, IT professionals, data specialists, and data recovery experts. It comes with functions that not only let you retrieve lost files but also undelete documents. The platform also allows you to sort your files for easier searching and granular retrievals.

The main benefit of R-Studio is that it helps recover files that were lost due to operating system crashes, hardware failures, malicious attacks, viruses, and other unfortunate events. This product offers advanced features such as a sophisticated disk copying/imaging module, robust text/hexadecimal editor, and a useful RAID reconstruction module. Also, while this is built for IT professionals, it provides novice users with a step-by-step wizard to learn how to maximize this platform and implement it for their needs.

Detailed R-Studio Review

Price Range: R-Studio licensing plans can cost from $49.99 to $179.99 for users who will be using it for Windows OS alone. For those who need it for Windows OS as well as Mac and Linux, the vendor offers a licensing plan available at $899.

7. NetWorker

NetWorker dashboard

NetWorker is built for swift and reliable data backup and recovery. The platform stores all info in a centralized location and provides automation and accelerated data backup and recovery across all your IT devices. It also integrates multiple elements and features to protect data stored on cloud-based as well as on-premise systems.

This is another backup product offering from Dell. It provides a single management page that users can access to perform all data backup and recovery tasks such as snapshot and replication management, ProtectPoint backup, LTR to cloud, backup-in-Cloud, and backup-to-disk. This product can also be used for hardware monitoring, networking, and mobile computing. In case these are too basic for you, the platform is also equipped with advanced tools for mass recovery, server duplication, and unified file management.

Detailed NetWorker Review

Price Range: NetWorker offers quote-based plans that are available upon request.

8. Microsoft System Center

Microsoft System Center dashboard

Microsoft System Center is an integrated client-to-cloud management tool for public and private servers hosted in the cloud. This app is compatible with Windows, Linux, and Solaris, and it can be used to manage Windows Phone 7, Symbian, iOS, and Android mobile devices.

Microsoft System Center is designed with a DPM (Data Protection Manager) that helps you back up your data and recover lost files. As a robust cloud management software, this application also provides continuous data protection. Apart from the DPM feature, other key capabilities that this platform has to offer are SCCM (Configuration Manager), SCOM (Operations Manager), and SCEP (Endpoint Protection), to name a few.

Detailed Microsoft System Center Review

Price Range: Microsoft System Center offers two licensing plans bundled according to how many environments you need the system to cover as well as the kinds of features you require. Prices range from $1323 to $3607.

9. Acronis Backup and Recovery

Acronis Backup and Recovery dashboard

Acronis Backup and Recovery is a robust and flexible data recovery system that provides multiple ways to store and recover files, folders, partitions, and drives. This versatile software can retrieve and restore individual files as well as images of whole drives, and it can back them up in any location.

This is a tested tool you can depend on during emergencies such as network security breaches, virus attacks, drive corruption, mechanical failures, and others. The highlight of this app is that it can capably perform incremental, full, and differential backup. It also comes with advanced tools to meet the backup and recovery needs of small businesses. These features include bare-metal recovery, cloud and local web console, encrypted storage, Acronis cloud storage, and Acronis universal restore.

Detailed Acronis Backup and Recovery Review

Price Range: Acronis Backup and Recovery offers a wide variety of subscription plans depending on your unique requirements. Its standard packages may range from $69/year to $199/year. For more information, the vendor has a price calculator on its website.

10. Veeam

Veeam dashboard

Veeam is a popular data availability and backup software application for individuals as well as companies. It consists of three separate products (Veeam ONE, Veeam Backup, and Veeam Availability Suite). This service is available 24/7 to help businesses improve their recovery time and point objectives. What’s more is that the vendor offers loss prevention, data recovery, and related services.

Another reason why Veeam has snagged a spot on our list is that this innovative solution has won multiple awards for its features and quality of service. Among these features are backup to cloud-based servers, capacity planning, instant file-level recovery, and automated disaster recovery. In addition, it offers users on-demand sandbox capabilities so you can perform low-risk application deployment from backups and replicas.

Detailed Veeam Review

Price Range: Veeam’s annual subscriptions may range from $157.50 to $472.50. These are bundled according to the type of features you need and how advanced you need the backup tools to be. They offer discounts if you opt for long-term subscriptions.

11. CloudBerry

CloudBerry dashboard

CloudBerry is a suite of online backup solutions that manage file transfers across a range of cloud storage services, including Amazon Web Services, VMWare, Oracle Cloud, Google Cloud, MS Azure, Cisco, and OneDrive. With it, you can restore files as cloud virtual machines, compress data for easier storage, and leverage Network Attached Storage (NAS) to maintain working user data. Moreover, it comes with military-grade encryption to keep your data safe in the cloud.

CloudBerry provides small and midsized businesses backup tools in private, public, or hybrid cloud platforms. It also lets you choose your target cloud storage, gives you options for compression and encryption, schedule manual or automatic backups, perform remote management of client accounts, and set notifications for post backups. In case you’re new to this type of software, the vendor also offers backup plan wizards that will walk you through the process step by step.

Detailed CloudBerry Review

Price Range: CloudBerry has a managed backup plan that is available for free. For paid plans, prices range from $39.99/computer to $79.99/computer exclusive of VAT. The vendor also provides OS-specific/ server-specific plans.

12. FileCloud

FileCloud dashboard

FileCloud is a backup solution and file-sharing software developed by CodeLathe technologies. Offering both self- and cloud-hosted deployment options, this platform syncs your files from different servers and backs them up automatically. It comes with a robust set of functionalities that includes endpoint backup, advanced sharing, granular permissions, built-in business intelligence, full-text search, and file versioning tools. Moreover, it offers specialized features for IT departments, such as developer APIs and GDPR compliance.

Another great thing about FileCloud is that it gives you complete administrative control over your servers. With this, you can monitor your files as well as control who can access them. It also covers multi-tenancy, workflow automation, and workflow customization, making it a good option for those who require large-scale deployments.

This backup and filesharing software is highly recommended for businesses of all sizes as it has a scalable architecture that can handle both small- and large-scale data. It even has multi-language support, making it ideal for international companies.

Detailed FileCloud Review

Price Range: FileCloud offers a self-hosted plan that costs $4.20/user/month and one that is available by quote. Meanwhile, its online plans range from $10/user/month to $15/user/month.

13. NetApp

NetApp dashboard

NetApp is a data protection and restoration platform for companies of all sizes. It offers a converged infrastructure that lets it support on-premise backup as well as cloud backup options. The platform also comes with a wide range of tools that deal with compliance management, optimization, site-to-site availability, and analytics. With this tool, you can ensure all your critical files, videos, and images are secure at all times.

Its maker, NetApp, Inc., is a pioneer in the field of data backup, and its origin dates back to before the advent of the concept of cloud storage. This company has evolved and improved over the years, and today boasts numerous global customers who entrust their data to its services. In short, it is an innovative and efficient software solution that takes good care of your data backup and restoration requirements. Another thing that makes NetApp stand out from its competitors is that the vendor offers customer training so that users can make the most out of the platform.

Detailed NetApp Review

Price Range: NetApp is available by quote only, so be sure to contact the vendor’s representatives for more information.

14. MiniTool Power Data Recovery

MiniTool Power Data Recovery dashboard

MiniTool Power Data Recovery is a data recovery solution designed to recover all sorts of data thought to be lost, corrupted, and unretrievable. It is a robust data recovery platform that can recover information from numerous locations, including damaged drives, digital media, CDs, and DVDs.

Recovering lost, corrupted, and deleted data is a very simple and straightforward process with MiniTool Power Data Recovery. It only involves picking the right recovery module, selecting the desired device for scanning and recovery, and then previewing and saving the lost data. Branded as the best data recovery software available in the market today, MiniTool Power Data Recovery does its job well, eliminating the need to shell out huge sums of money to retrieve data you thought is lost forever.

Detailed MiniTool Power Data Recovery Review

Price Range: MiniTool Power Data Recovery has three SMB and enterprise pricing plans that cost $69/month to $129/month. These are bundled depending on the number of PCs you need them for and how advanced the backup tools you require.

15. UpSafe

UpSafe dashboard

UpSafe is a recovery software purpose-built to backup Office 365 and G Suite files for small- and medium-sized businesses. Offering users with an intuitive yet user-friendly interface, this platform offers essential tools such as scheduled and manual backups, granular data recovery, cloud backup, and internal backups. Aside from these, it also provides users with full backup logs, so that it is easier to select which versions you want to restore.

Aside from making it easy for you to retrieve files from Office 365 and your Google Apps, UpSafe is also GDPR and HIPAA compliant for your convenience. You even get AES 256-bit encryption options for extra data protection. To top it all off, UpSafe offers a large discount program for non-profits, charities, educational institutions, and healthcare organizations. This way, you can spend less on operational costs and more on your cause.

Detailed UpSafe Review

Price Range: UpSafe provides quote-based licensing arrangements for professionals and small businesses, midsized businesses, kiosk workers, and educational institutions. Contact the vendor for more details.

What makes good backup software?

Not all backup software is created equal. If you want to make sure that you are getting the best value for your money, it is best that you assess the capabilities of your prospective platforms. It is not enough that it can protect your company’s data and allow you to retrieve them whenever you wish; you should also take into consideration how well it will be able to adapt to your specific needs.

What are the essential factors to consider when looking for a backup solution for your business? A good backup software:

  • supports automated and manual backup processes.
  • allows you to perform granular data recovery or mass data recovery, depending on your needs.
  • can store your backup data in multiple devices or locations as an added layer of protection.
  • comes with security tools such as encryption and ransomware protection.
  • has the ability to compress data so that your backup data does not take up too much storage space.
  • is compatible with your operating system.

Hopefully, by using the abovementioned factors as a standard for your backup software browsing process, you can easily gauge whether or not a particular platform will be able to meet your requirements.

Of course, if you’re still having trouble choosing the best backup tool for your system, we highly suggest that you go for the free trials being offered by some of these vendors. Moreover, feel free to check out other top backup software listings to expand your choices.

Jenny Chang

By Jenny Chang

Jenny Chang is a senior writer specializing in SaaS and B2B software solutions. Her decision to focus on these two industries was spurred by their explosive growth in the last decade, much of it she attributes to the emergence of disruptive technologies and the quick adoption by businesses that were quick to recognize their values to their organizations. She has covered all the major developments in SaaS and B2B software solutions, from the introduction of massive ERPs to small business platforms to help startups on their way to success.

Eugene says:

On the basis of what such a report is made? The 'R-Studio' and 'MiniTool Power Data Recovery' are Not a backup software

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