When there’s no way for your team to accurately track the time spent on tasks and projects, they have to rely heavily on guesswork as they fill up their timesheets. The easy part is recalling the tasks assigned to them, but what about the exact time it took to complete their tasks?
Unreliable time tracking can lead to inaccuracies in resource allocation, failure to meet deadlines, and, worst, lost clients and profits. If you want to prevent these from happening, you need a reliable time tracking software.
In this article, we will take a closer look at the top 3 time tracking software, namely TimeDoctor, ProjectManager, and Clarizen. After we present you with an in-depth comparison of their key features, you should be able to pick which one suits your business best.
Many employees aren’t too keen on the idea of time tracking and activity monitoring. It brings to their mind negative connotations, including a sense of mistrust from employers and devaluation of their skills and professional integrity. They feel uneasy being supervised to the minute and regard time tracking as a needlessly encroaching admin task.
However, time tracking today has transformed and became more of a tool for project insights. Instead of a control measure for management, time tracking tools allow you to see a project from a holistic perspective. For instance, documentation of hours for a specific task guides you in meeting project deadlines. Identifying inefficiencies in your workflow also helps you pinpoint factors that negatively impact employee productivity.
Source: Statista (2019)
Modern time tracking software can help you maximize productive hours and encourage an efficient work culture. Moreover, a study by McKinsey Global Institute revealed that digital productivity tools and automation of back-office processes improve profitability by 30%.
To make sure you’ll reap the maximum benefits of time tracking software, we prepared this features analysis and comparison of Time Doctor, ProjectManager, and Clarizen. Below, you’ll find why these three easily top the time tracking software category.
Time Doctor is a time tracking software ideal for teams and freelancers to manage their time more effectively. It tracks live time and provides detailed task and project reports, showing you the exact number of hours your employees have spent on their tasks. It also monitors the website and application use of your employees.
Once enabled, a screenshot feature captures your employees’ computer screens at interval times. Additionally, Time Doctor tracks mouse and keyboard activity. This way, you can verify if the tracked time was real work.
Should you want to investigate the platform firsthand, you can easily do so when you sign up for Time Doctor free trial.
Time Doctor has a reminder feature helpful to users who forget to track their time. When users visit nonwork-related websites, like Facebook or YouTube, pop-up notifications appear on their screens, telling them to stop tracking their time. This prevents the system from capturing any personal information.
Furthermore, Time Doctor can record time even when users are offline. The data will automatically sync once the Internet connection is back. Once your employees take a break or are done with their work, the software stops monitoring any computer activity.
ProjectManager combines task management, time tracking, and scheduling functions in one platform. It allows your employees to update their tasks and monitor their progress along the way. A neat dashboard shows you the team workload, task status, and overall project progress and gives you insights to improve your team’s productivity.
The software comes with customizing tools so you can determine the look and feel of the application on your screen. A drag-and-drop function also makes it easier to plan projects, manage tasks, and track time spent on work.
You can use all the features for free for a period of time to see if the software matches your needs. Simply sign up for ProjectManager free trial here.
To prevent overworking your team, ProjectManager lets you manage their workload by scheduling tasks depending on each employee’s availability. A workload management feature provides you with color-coded charts so you can easily see who has availability or who has an overload. In just a few clicks, you can reassign tasks to other team members.
Employees can easily update their timesheets, and when their timesheets are ready for approval, they can send it to your email. You’ll get notifications when timesheets are due or have been submitted. Moreover, you can seamlessly import and export timesheets to other applications.
Clarizen is a collaborative work management solution that provides real-time data to improve workflows and processes. It has a user-friendly interface that you can easily customize, allowing you to work in the style that best suits you. To maximize project outcomes and accelerate team performance, collaboration tools give social context to your tasks and projects.
The software provides dashboards where you can track your available resources and your team’s current workload. It allows you to monitor task status and work items for your projects, and you can reassign or add resources as necessary. A case management feature also helps you track and manage issues that could affect your projects.
An appealing test drive of all software features is available to you when you sign up for Clarizen free trial here.
Furthermore, you can create discussion groups for brainstorming and task updates. The Clarizen InterAct feature lets your team members update their status and participate in discussions via email. Plus, it provides everyone with real-time updates, making it easier to share road maps, graphs, and project plans.
Clarizen offers a full suite of APIs so you can integrate the software with other business applications you are already using. It works seamlessly with Jira, QuickBooks, Google Docs, ServiceNow, and more.
Time Doctor’s time tracking feature accurately records the number of hours your team spends on a task. It lets you see how much time it took for someone to finish a task assigned to them. This way, you’ll be guided in setting deadlines for the same type of task.
Time Doctor also tracks the time spent on breaks. This helps you see if anyone is overspending the allotted time for their breaks. To avoid privacy concerns, the software stops tracking any computer activity once users go on a break or are done with their workday.
Like TimeDoctor, ProjectManager allows time tracking on tasks. It also uses timesheets, where employees have to input the number of hours spent on a task. To ensure the accuracy of the record, employees add time to the timesheets by selecting the tasks linked to their project schedule. Afterward, they can send their timesheets via e-mail for your approval. ProjectManager then sends you email alerts when the timesheets are ready or are overdue.
On the other hand, Clarizen tracks all billable and nonbillable hours through timesheets. It automatically associates hours to work items and projects and adds the correct billing rates for tasks and resource levels. In a neat dashboard, you can view actual staff hours in real-time so you can analyze burn rates and billing status for your projects. Plus, it has a stopwatch feature that allows you to record hours spent on tasks in real-time.
Verdict: If you need a time tracker that drills right down to the minutes spent on tasks, go for Time Doctor. It has an accurate time recorder tool that runs automatically when employees start their shift. Among the top 3 time tracking software, it is the most effective at time tracking, improving productivity with features like pop-up reminders that warn users when they enter a non-work site. ProjectManager comes in second place with its timesheets that can monitor work hours in real-time. Last is Clarizen that accurately records time with its stopwatch feature.
ProjectManager has team calendars where you can see each employee’s availability. It lets you allocate working hours and nonworking hours to each individual. Aside from that, you can set up an admin task to record in the timesheet employee absences or vacations. You can also change the work hours in the master calendar to stop tracking your team’s time during holidays.
On the other hand, Time Doctor needs to be enabled by your employees when they report to work, so it will not record any activity when they are absent or on a break. It also has an attendance tracking tool that lets you know when employees are absent or late to report.
Meanwhile, Clarizen allows you to monitor the status of all tasks and work items. To finish projects on time, you can re-assign or add resources as needed. A scheduling feature also keeps everyone focused and on track with your projects.
Verdict: All three time tracking software do great in attendance tracking and give you greater visibility over your tasks and projects, but ProjectManager proves superior with its extensive capabilities in logging employees’ absences and vacations. It has a master calendar that you can manually adjust, helpful in keeping track of your employees’ shifts and holiday schedules.
TimeDoctor monitors the web and app usage of your employees. A detailed report shows you how long your employees visited a particular website or application during their shift. It also allows you to see how much time they spend chatting with others. Visiting social media sites like Facebook falls under the poor time use report.
As a vital tool for monitoring remote employees, Time Doctor lets you use a screenshot feature. The keyboard and mouse activity tracker also allows you to confirm the work done by your employees.
Both ProjectManager and Clarizen lack these features. However, in ProjectManager, the timesheet data lets you know what your team is working on. A time tracking dashboard gives you a complete view of your team’s workload in real-time. It lets you track your employees’ schedules and work hours so you can easily see who is logging too many hours or who has the availability to take up more workload.
Clarizen lets you create and monitor tasks in grids, timelines, or Kanban boards. It provides you with boards and workspaces where you can manage your work items, projects, teams, and clients. You can also track and set due dates for tasks with the Milestones feature.
Verdict: Time Doctor has superb employee monitoring capabilities that can track web and app usage of each employee. This helps improve their productivity and makes sure that they are not doing any nonrelated work during their shift. However, the other two come close in monitoring tasks and progress. ProjectManager provides you with a timesheet data that shows all tasks assigned to your team, while Clarizen has timelines, grids, and Kanban boards that give you an overview of your projects.
Productivity is among the top metrics to measure your team’s performance. For that, Time Doctor provides daily and weekly reports that include the number of hours for tasks, website and application usage, client breakdowns, and more. Meanwhile, users receive their own time metrics, allowing them to self-correct any time-wasting behavior. In a neat dashboard, you can see at a glance who works hard and who’s slacking. You can access time reports or receive them weekly by email.
Likewise, ProjectsManager’s timesheets help pinpoint where your team is taking too long to finish a task. In one click, you can generate project reports. You only need to choose the data you need, be it project status, tasks, workload, or timesheet. Moreover, you can customize reports and filter projects and data columns. You can also export reports in PDF, Excel, or CSV formats.
Meanwhile, Clarizen’s reporting features give you a complete view of all your resources, tasks, and schedules. You get access to real-time statuses, dashboard insights from any device and location. The software also allows you to create your own reports using the pre-built report templates and dashboards to empower your team with real-time information.
Verdict: All three solutions provide comprehensive and detailed reports, but Time Doctor is the clear winner in this aspect with its automated email reports for both the managers and the employees. This way, employees can see their own time metrics, allowing them to correct time-wasting behavior. On the other hand, ProjectManager’s strength lies in its ability to export reports to various file formats, making it easier for you to share them with your team. Last comes Clarizen, which provides you with real-time data about your team’s projects and resources.
Time Doctor offers a payroll processing feature based on fixed salaries or billable hours that it tracks. It automatically calculates payroll and lets you manage client billing and employee pay with payment solutions like PayPal, Transferwise, and others.
ProjectManager, however, provides resource and financial management workspaces to give you greater visibility into your project’s health and status.
Clarizen’s financial management features let you plan and set budgets for your projects. You can also track all expenses by employee, department, or task and link them to the appropriate projects.
Verdict: Among the top 3 time tracking software, only Time Doctor has payroll processing features, so it’s the perfect choice if you need to automate payroll calculation based on billable hours or fixed salaries. However, ProjectManager and Clarizen make up for it with their financial management features that can assist you in payroll tasks and planning , and setting budgets for project expenses.
Time Doctor works perfectly with most of the leading accounting and project management solutions like Jira, Asana, GitHub, Basecamp, and Slack. It also integrates well with the top help desk solutions, CRM systems, and payments and invoice solutions.
As for ProjectManager, it is fully compatible with Microsoft applications to ensure a seamless data flow across systems. It has also partnered with Zapier so you can access other solutions like Salesforce, Quickbooks, Xero, and more.
Meanwhile, Clarizen works well with third-party business applications like ServiceNow, Netsuite, Slack, and more.
As for device compatibility, Time Doctor has a desktop and mobile version available on Android and IOS devices. The mobile app comes especially useful for employees working away from their computers. They can also edit or review task lists via the mobile app.
ProjectManager, however, is cloud-based and runs on any device, including Windows and Mac computers. It has mobile project management apps working on iOS and Android devices, enabling your team to view and manage their tasks from any location.
Like the two time-tracking software, Clarizen offers an advanced list of mobile and conditional formatting options. It has a mobile version available on iOS and Android devices.
Verdict: Time Doctor, ProjectManager, and Clarizen all offer a wide range of integrations with most-used business applications. In terms of device compatibility, only Time Doctor has a desktop version. Nonetheless, all three have mobile application versions for Android and iOS users.
The top 3 time tracking software vary diversely in their pricing schemes. Time Doctor starts at $9.99/month. The vendor also offers a 14-day free trial of the software.
ProjectManager has three pricing plans. The Personal plan starts at $15/user/month, while the Team plan starts at $20/user/month. The software also has a Business plan, priced at $25/user/month.
As for Clarizen, it has Enterprise and Unlimited editions, but both plans are only available by quote, so you need to get in touch with the vendor for the pricing details.
Verdict: If you need an affordable solution, then Time Doctor is a great choice. The vendor offers it for only $9.99/month. ProjectManager, however, has more diverse plans if you need additional features like resource management and workload management, which start at $15/user/month. Meanwhile, Clarizen is only available by quote.
There you have it: the top 3 time tracking software and the comparison of their key features. Time Doctor comes first in areas like time tracking and activity monitoring, but ProjectManager and Clarizen both work just as effectively in time tracking and task management.
Tracking work hours in real-time allows you to monitor the billable hours of your team and get in-depth insights regarding their daily activities. For that, an effective time tracking software like the three solutions we featured here will make a sound investment for your company.
In case you still can’t decide, we highly recommend Time Doctor, the leading time tracking software. Try out its features firsthand at no cost when you sign up for Time Doctor free trial here.
You may also want to check out our guide on how to improve productivity with attendance software and payroll solutions.
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