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20 Best Cloud Invoicing Software Solutions for 2022

What is the best cloud invoicing software?
The best cloud invoicing software solution is Melio owing to its right balance of UI simplicity and complex features. It adapts to both AR and AP workflows, has zero cost except for transaction fees, and integrates with key solutions like QuickBooks to give you end-to-end visibility over your cash flow and budget.

With more customers now buying online due to the pandemic, the rush to digitize has never been more critical. Billing is no exception, and there are plenty of cloud invoicing software solutions ready for the picking.

Despite their straightforward features, choosing invoicing apps may prove challenging when you dig into the details. Should you prefer user-friendliness over complex functions or a freemium over a paid plan? A standalone vs. a suite?

At the end of it, you’d want an end-to-end accounting software with the invoicing feature built into it, so you can keep track of money coming in and out and steady your cash flow

But if you’re just starting a business, a standalone app may be a better fit. You will also find several apps on our list below that straddles these two setups. Hence, consider these best cloud invoicing software solutions, but put them into the context of your needs to find a fitting match.

best cloud invoicing apps for 2022

With nearly 80% of small and medium businesses in the United States believing that a digital presence is very important (Statista, 2021), having a cloud billing process should put a cap on the far end of the buyer’s journey: paying for the purchase. That way, businesses get paid faster and have their order fulfillment fully automatic.

But while cloud invoicing apps may look more similar than different, the devil is in the details. You need to consider several factors to choose the most-fitting app for your business.

Some are broad invoicing solutions that fit a general business model, while others are industry-specific or vertical SaaS, one of the trends driving the SaaS landscape today. So if, for example, you’re into a subscription model, not a few apps cater to this specific billing model.

You should also consider pricing in the long run. Cloud vendors charge by the month for as long as you use the app. So if you go this route, you’ll need to account for the invoice app as an operational expense, not a capital cost.

Most invoicing software cloud apps charge fees per user per month. Some vendors even provide freemium products, which are completely free forever but with limited features.

Mind these factors as you browse through the best cloud invoicing software solutions on our list.

Source: Viewpost

Top 20 Cloud Invoicing Software Solutions

1. Melio

Melio dashboard

Melio simplifies accounts payables and accounts receivables for small businesses. Entrepreneurs will find the app useful to speed up their payments or collections, relieve them of cumbersome invoice work and manage their cash flow.

AR features include branded invoicing, automatic reconciliations, online payments, and multiple-device access to help you track invoices.

On the other hand, the app allows for free bank transfers when paying invoices. Likewise, accounts payables get you to earn rewards for credit card payments (Melio accepts credit card transactions even if your vendor doesn’t).

Small businesses can also pay anyone, such as vendors and contractors, without requiring the recipient to open a Melio account. Furthermore, you can pay multiple bills at once instead of going over each invoice—a cumbersome process.

You can also split bills via different payment methods, so you get to stretch the cash flow. Or customize payment approval processes with permissions and roles, so you get visibility over all transactions and, generally, over your cash flow.

Other key Melio features include cross-border payments in Canada, the United Kingdom, and Europe, as well as one-click utility payments like phone and telecom bills through Melio’s vendor database that includes Amex, AT&T, and First Progress.

QuickBooks users will be happy to know that Melio integrates with the ubiquitous accounting solutions for a two-way sync. In this way, all payments are recorded with transparency.

Melio pricing charges $0 for features, except for a transaction fee for credit card payments and international transfers.

Melio

Melio

Try out Melio with their free trial

What is unique about Melio?

  1. Simple, easy-to-use features that will help you streamline payments and collections, helping your cash flow stay healthy..
  2. Smooth integration with QuickBooks, a handy feature to help you auto-reconcile AR and AP and manage all transactions with visibility and transparency.
  3. Zero cost on app features, save for transaction fees on credit cards and cross-border transactions.

Detailed Melio Review

2. QuickBooks Online

QuickBooks Online dashboard

QuickBooks Online is the cloud-hosted version of the widely used on-premise accounting software and is targeted at small businesses. It lends to them greater mobility and ease of use compared to the desktop app QuickBooks.

For those familiar with or are using the on-premise QuickBooks, they will find the online version easier on the cash flow with a low monthly fee, more number of users (up to 25), more accessible via the internet and with more extensive integrations, about 650+ apps versus 240+ apps in the desktop version.

Other than these differences, users should expect strong features associated with QuickBooks for expense tracking, unlimited invoicing, and reporting. You can also sync transactions with your bank and keep your books updated and easily sort expense receipts for tax entitlement.

QuickBooks Online users also get unlimited customer support online (another key difference from the desktop version).

QuickBooks Online pricing starts at $4.80 per month, which scales to more features as you pay for more premium plans.

QuickBooks Online

QuickBooks Online

Try out QuickBooks Online with their free trial

What is unique about QuickBooks Online?

  1. Carries with it the brand reliability of QuickBooks, known for its strong and industry-standard features.
  2. Unlimited invoices allow you to keep collecting payables at any time.
  3. Easily share your books with your accountant or bookkeeper with permission control.

Detailed QuickBooks Online Review

3. NetSuite ERP

netsuite erp dashboard

NetSuite ERP is the vendor’s core ERP system that allows you to pick from a variety of NetSuite modules to help tailor a solution. Among these modules, the SuiteBilling module automates invoice and billing processes and, overall, minimizes missed accounts receivables or the piling up of uncollected invoices and prevents late payments and penalties.

This flexibility makes NetSuite suitable for both small businesses and enterprises.

By automating billing, you avoid manual errors and accelerate collection. Similarly, NetSuite helps you to stick to updated revenue recognition standards.

You can also manage subscription billing better, send out prorated billing, aggregate multiple payables in one invoice and automate recurring billing.

The module can also handle multiple pricing models, subscriptions based on the license, consumption or other terms, recurring or new billing schedules, and change orders. As part of NetSuite ERP, you can expect robust reporting such as revenue, total contract value, and customer churn.

NetSuite ERP pricing is quote-based to help you customize the features based on your needs.

NetSuite ERP

NetSuite ERP

Try out NetSuite ERP with their free trial

What is unique about NetSuite ERP?

  1. Robust reporting care of the module being part of NetSuite ERP.
  2. Rich automation can be custom-fit to manage different invoicing scenarios like subscription-based or fixed rate, prorated billing, and recurring billing.
  3. Can scale to enterprise features should your business grow at a fast pace.

Detailed NetSuite ERP Review

4. FreshBooks

freshbooks dashboard

FreshBooks is a cloud-hosted small business accounting app that helps you generate professional-looking invoices in seconds. It lets you white-label invoices and send them with personalized messages.

The app accepts credit card and ACH payments, giving your clients more options to pay and pay faster. You can also automate the entire invoicing workflow, or just a part of it, from sending reminders to processing credit card payments. A unique feature, the “request a deposit” can be embedded in your invoice, a simple addition but a critical element to businesses strapped for cash.

Your invoice can also display tracked time and expense for more transparent (and fair) billing. Other standard features include reports, preferred currency, mobile app, and inventory tracking.

The invoicing feature also integrates with the other features prebuilt in FreshBooks, such as expense management, time tracking, project management, and accounting.

If you only need invoicing, you can go for the basic plan of $6 per month, which includes unlimited invoices for up to five clients and unlimited estimates.

FreshBooks

FreshBooks

Try out FreshBooks with their free trial

What is unique about FreshBooks?

  1. It lets you add a “request a deposit” in your invoice.
  2. It is a native part of other FreshBooks features for expense management, project management, and accounting.
  3. Flexible pricing allows you to pick invoicing features alone.

Detailed FreshBooks Review

5. Salesforce CPQ

salesforce cpq dashboard

Salesforce CPQ is actually the vendor’s app that helps sales teams configure and send price quotes. To send invoices, it has to be integrated with an add-on package, Salesforce Billing. The billing module pulls order details from CPQ, hence the latter is a must-have to enjoy the invoicing features of Salesforce.

With the setup out of the way, let’s take a closer look at Salesforce CPQ features. It can automate payments, capture the transactions for your books and map these data into an ERP record. This setup makes perfect sense when you are using Salesforce CRM, which includes features for your sales, marketing, ecommerce, and analytics.

For instance, you can closely tie order management (CPQ) to invoicing (Billing) and balance both records with greater accuracy and generate the details in a revenue recognition report. Leads from Salesforce CRM records can also be tracked with more visibility by matching them with the Billing’s transactional data.

Despite its robust features, Salesforce is ideal for small businesses. Its pricing starts from $25 for a small business package.

Salesforce CPQ

Salesforce CPQ

Try out Salesforce CPQ with their free trial

What is unique about Salesforce CPQ?

  1. As part of the Salesforce system, Billing ensures tight consolidation of your data in CRM, order management, and invoicing.
  2. It carries the brand weight of Salesforce, which is known for reliability and industry-leading innovations.
  3. It is offered at flexible pricing based on specific solutions such as sales, service, and marketing.

Detailed Salesforce CPQ Review

6. Sage Business Cloud Accounting

sage business dashboard

Sage Business Cloud Accounting has an intuitive invoicing feature that lets you generate invoices automatically from your POS or accounting software. The software is ideal for small business bookkeeping.

Creating an invoice is fast. Once you’ve saved your client details and your product information in Sage, you just select the client and your product to fill in the invoice details, every time. This feature is especially convenient for recurring billing.

You can also tailor quotes and estimates based on client requirements. For a more seamless workflow, once the client accepts the quote, you can convert it to an invoice with a single click.

Likewise, integrating Sage with Stripe allows you to display a “Pay now” button right on the invoice, so customers can pay faster.

With Sage, you also gain more visibility on the money coming in and out, so you get to manage your cash flow better.

Sage Business Cloud Accounting pricing starts at $10 per month.

Sage Business Cloud Accounting

Sage Business Cloud Accounting

Try out Sage Business Cloud Accounting with their free trial

What is unique about Sage Business Cloud Accounting?

  1. One of the simplest invoicing processes—converting an estimate to an invoice and filling in the details with a few clicks.
  2.  The ability to display a “Pay now” button on the invoice (via Stripe payment) helps you get paid faster.
  3. Natively integrates with other Sage accounting features.

Detailed Sage Business Cloud Accounting Review

7. vcita

vCita dashboard

vcita is a business management app for small businesses—with an invoice feature. This means you also get other features that you may need, or may not, to run the company. These include online scheduling, marketing campaigns and business process automation. If you’re operating a service with a focus on client appointments (think of salons, law firms, dental clinics, etc.), this app is a fit.

The invoice feature is as simple as it gets, streamlining the workflow of sending estimates from invoices to receipts. You get paid faster, can keep track of the entire billing lifecycle, and can set up auto-alerts to clients for receivables. The app lets you generate professional-looking invoices with a few clicks.

You can also send estimates fast using vcita and turn them into invoices in one click. Similarly, you can issue receipts automatically once online payment is made.

vcita pricing starts at $19 per month, which already includes the tools for billing, estimates, and payment integration.

vcita

vcita

Try out vcita with their free trial

What is unique about vcita?

  1. The invoice feature is built into a business management app designed for small service operations.
  2. Helps you streamline the process of sending estimates, invoices and receipts.
  3. Send auto-reminders to clients for late payments.

Detailed vcita Review

8. Zola Suite

zola suite dashboard

Zola Suite is a platform designed for legal billing and accounting. Its invoicing works best when taken with the app’s time-tracking feature, so your billing is accurate down to a tee.

With this app, law firms can charge fees on overdue payments, split bills for multiple clients or send batch invoicing. They can also customize an invoice with branding and display only parts of the invoice they want to be shown to a client.

As a vertical app, Zola Suite takes into account the holistic needs of a law firm. Hence, its base pricing (starting at $59 per user/month) already gives you beyond invoicing, including document management, task management and accounting.

Zola Suite

Zola Suite

Try out Zola Suite with their free trial

What is unique about Zola Suite?

  1. Designed specifically to fit the billing process of law firms.
  2. Advanced reports with real-time visibility on all your transactions.
  3. Supports UTBMs codes for LEDE invoices.

Detailed Zola Suite Review

9. Easy Busy Pets

Easy Busy Pets dashboard

Easy Busy Pets is another vertical app, this time catering to pet care providers. It is ideal as a package; besides, the invoice feature is pre-built into an all-in-one price, which spans the gamut of running a pet care service.

Integrated functionalities ranging from building a website to managing customer reviews, managing documents, booking visits and tracking pet sitting or walking with GPS is the Easy Busy Pets’ invoicing. It is flexible for different business models, such as prepay vs. postpay, or onsite vs. field service.

The major benefit of using this pet care-specific suite is that scheduled appointments can be set up to auto-populate details in your invoice. Details like invoice number, date, currency, item, rate, tax and the total amount are filled into the invoice by the app as soon as an appointment is confirmed. This alone is a huge convenience for anyone running a pet care shop with limited staff.

Easy Busy Pets

Easy Busy Pets

Try out Easy Busy Pets with their free trial

What is unique about Easy Busy Pets?

  1. Specific to the needs and workflows of pet care providers.
  2. Autofilling of invoice with details once an appointment is confirmed.
  3. Flexible for different business models.

Detailed Easy Busy Pets Review

10. Zoho Books

Zoho Books dashboard

Zoho Books is a billing and accounting software with a strong focus on invoicing and managing your receivables smoothly.

The app’s invoicing is not lightweight, especially as you bump up to paid plans. Zoho Books is actually a suite of invoicing and accounting features. You can white-label invoices, choose the payment mode (cheque, online or cash), automate reminders, opt for multi-currency pricing and set recurring billing in automode.

Other key features include tools for handling refunds and returns, managing advanced payments, and, as part of the extensive Zoho ecosystem, integrating invoicing with Zoho Sign to secure your records. The e-signature is compliant with eIDAS and ESIGN regulations.

Zoho Books

Zoho Books

Try out Zoho Books with their free trial

What is unique about Zoho Books?

  1. Has the right balance of accounting and invoicing tools for small businesses.
  2. Freemium helps small businesses with limited cash to get started with digitizing billing at once.
  3. The Zoho brand is regarded as one of the more reliable business and productivity suites for small businesses.

Detailed Zoho Books Review

11. Zoho Invoice

Zoho Invoice dashboard

Zoho Invoice is the free invoicing tool of Zoho that natively works with Zoho Books. The reason for treating this app separately is you can opt for it as a standalone if you are not ready for Zoho Books.

There are limitations to the freemium, of course, such as you’re only allowed one user and one accountant, up to 1,000 invoices per year, and support is via email only.

Other free features go beyond the invoicing care of Zoho Books, such as expenses and mileage tracking, importing bank and credit card statements, and chart of accounts and subaccounts.

Zoho Invoice

Zoho Invoice

Try out Zoho Invoice with their free trial

What is unique about Zoho Invoice?

  1. The invoice feature is free.
  2. As part of the Zoho ecosystem, it integrates natively with an extensive suite of business and productivity apps.
  3. Can handle different payment modes (cheque, cash, online).

Detailed Zoho Invoice Review

12. HoneyBook

HoneyBook dashboard

HoneyBook is an app featuring business and productivity tools for small businesses. These include free invoicing templates that you can customize online or download as a PDF.

The free templates are enough to professionalize your billing with quality invoices. You can also custom-brand them at no cost. However, you should scale to paid plans if you want the full feature set of HoneyBook.

Paid plans start at $9 per month, which lets you access all its features. You get lead and project tracking to help you funnel clients down to invoicing. You also get to combine invoices with contracts and payments, which can help you speed up conversions.

The app accepts major credit and debit cards and charges a fixed 3% fee for bank transfers.

HoneyBook

HoneyBook

Try out HoneyBook with their free trial

What is unique about HoneyBook?

  1. Free invoice templates.
  2. All-in-one business suite that includes lead & project tracking, client communication, and documentation on top of billing & invoicing.
  3. Can combine invoices with contracts and receipts for a seamless billing process.

Detailed HoneyBook Review

13. Sage 50cloud

sage 50cloud dashboard

The invoicing tool in Sage 50cloud falls under its accounting solution, which also includes inventory management, job costing and payroll. The invoicing tool is built into even the most basic plan (~$340 per year), so you’d want to factor in your need for the other features if you want to maximize the app’s potential.

Sage 50 is known for its on-premise small business accounting. The “50cloud” edition brings the same features to the web to provide mobile access and flexibility to users.

The app lets you generate invoices and get paid fast by embedding pay buttons via Stripe and Paypal right inside your invoice. You also get a clear view of payments, as you feed the invoice into the accounting system.

Detailed Sage 50cloud Review

What is unique about Sage 50cloud?

  1. Pre-built into the Sage 50 accounting system, it gives you an end-to-end solution, from receivables to accounting.
  2. Integration with Stripe and Paypal lets you embed a pay button inside the invoice.
  3. Transparent transaction fees care of Stripe and Paypal.

14. Xero

Xero dashboard

Xero is small business accounting software that includes invoicing in all its plans. The features are straightforward. Generate invoices from the Xero app or desktop or add new customers quickly to it. You can also customize the invoice with your logo, layout choice and messages. Or add more fields if need be.

For advance or late payments, you can set automatic email reminders. The app also lets you adjust to different payment terms such as credit/debit cards, direct debit and via Stripe. Customers can also click a “Pay now” button embedded in your invoice.

One strength of Xero is that it integrates with several key apps that you are likely using. These include Shopify, HubSpot, Mailchimp, Microsoft Outlook and Google Contacts.

Xero pricing starts at $22 per month, which is enough for small businesses and the self-employed.

Detailed Xero Review

What is unique about Xero?

  1. The app’s extensive integration with popular business and productivity apps, such as for ecommerece, emails, CRM and task management.
  2. The embedded ‘Pay now’ button helps speed up payments.
  3. Custom invoice fields allow you to add unique details to your billing.

15. FreeAgent

freeagent dashboard

FreeAgent is another accounting software for small businesses that helps you get paid faster, automate cumbersome billing tasks and, generally, keep your cash flow steady.

One thing that stands out with FreeAgent is this: you get unlimited users, clients, and projects at no extra charge. You only pay a universal monthly fee of $10, which scales to $20 after six months. You also get tax reporting in the plan.

You can choose to send professional-looking invoice templates or customize them, and send them as a PDF through email. The app also gives you an online payment option via PayPal, Stripe, and GoCardless.

FreeAgent integrates with market-leading apps, including those for ecommerce, payment gateways, CRM, and compliance.

Detailed FreeAgent Review

What is unique about FreeAgent?

  1.  Unlimited users, clients and projects in one universal pricing.
  2. Extensive integrations, including tax, compliance and forecasting.
  3. Straightforward pricing, no hidden fees.

16. Sage Intacct

Sage Intacct dashboard

Sage Intacct automates a full range of accounting and financial management processes, including billing. As a suite, Sage Intacct is ideal for startups but it can also scale to the complex accounting needs of public companies.

The Accounts Receivable module automates a huge chunk of your billing process. It also lets you send invoices via email and offers payment options. The module also fits subscription and recurring billing. You can also attach supporting documents to the invoice for greater transparency.

Sage Intacct integrates with Salesforce, ADP, and other popular solutions. Its pricing is by quote to help you customize the right feature set to work with billing. For instance, you can add HR and people management, budgeting and planning, and accounting modules for an end-to-end solution.

Detailed Sage Intacct Review

What is unique about Sage Intacct?

  1.  Scales from simple invoicing to complex accounting.
  2. Integrates with widely used solutions like Salesforce and ADP.
  3. By-quote pricing means you get to tailor fit a plan to a tee.

17. BigTime

BigTime dashboard

BigTime is a time, billing, and project management solution for professional services and consulting firms. It has an intuitive invoicing built into the software that is designed for projects but can be customized to your processes.

Aside from invoices, you get time tracking, expense tracking, project budgeting, business intelligence, and collaboration tools.

You can bill clients based on fixed or flexible fees. You can also configure the invoice to display expense receipts, time entry notes, tax rates, and other key details. A standard feature lets you white label the invoice, too.

BigTime integrates with QuickBooks, Sage Intacct, and other popular accounting and business apps to streamline your AR workflow.

Pricing is on a per-user basis. You need to contact the vendor for the details.

Detailed BigTime Review

What is unique about BigTime?

  1. A vertical solution aimed at professional services and consulting firms.
  2. Flexible billing allows you to charge fixed or customized fees.
  3. Integrated with time tracking, project budgeting, business intelligence and other key features for professional services.

18. Invoiced

invoiced dashboard

Invoiced is an automated accounts receivable software that streamlines your AR process. It features dashboards and built-in reporting plus, it adapts to subscription billing that lets you forecast predictable revenue forecasting growth.

You also have at your fingertips mutli-channel reminders, which allow you to text or even snail mail clients, on top of email reminders. This way, you’ll have a sustained but paced strategy to remind clients without being annoying.

Likewise, a self-service payment portal gives clients a frictionless way to fulfill their payables. The portal accepts credit and debit cards, ACH, PayPal, and more.

Other key features include task management, payment portal messaging, and CRM.

Invoiced pricing is by quote. The package includes CRM, dashboard, multichannel collection, and a branded portal.

Detailed Invoiced Review

What is unique about Invoiced?

  1. A self-service payment portal allows multiple ways to pay; it can be branded.
  2. A built-in billing CRM helps you track payables, recurring billing, and late payments.
  3. Multi-channel reminders that include postal and text messaging help you remind clients in different ways and avoid spamming one channel.

19. Vyapar

vyapar dashboard

Vyapar is a free invoicing software for small business Goods and Services Tax (GST) billing in India. If your invoicing requires the inclusion of GST, VAT, and other taxes, Vyapar is a good fit.

The app lets you send estimates or quotations, keep track of payments, and record expenses. An integrated accounting, AP, and inventory management features mean you get an end-to-end solution that streamlines your AR workflow.

The software can adapt to order-based billing or delivery-based billing. It also allows you to convert quotes to invoices and set alerts and reminders.

Detailed Vyapar Review

What is unique about Vyapar?

  1. Specific to GST invoicing in India.
  2. Flexible to order-based and delivery-based billing.
  3. Integrated accounting, AP, and inventory management streamlines your entire order fulfillment process.

20. Harvest

Harvest dashboard

Harvest is a time tracking app with invoicing, making it ideal for time-based billing. Consultants, service providers, and contractors working by the hour may find the app useful for transparent, fair invoicing.

With a simple three-step process, Harvest is one of the most intuitive, simple invoicing app around for its intended users. You track your time and expenses, pull the billable time and costs to create the invoice, and, via Stripe or PayPal, get paid fast.

Its integration with QuickBooks Online and Xero also means you get to update your books and account for all invoices.

There’s also a free plan for one seat and two projects. Pricing starts at $12 per seat per month for unlimited seats and projects.

Detailed Harvest Review

What is unique about Harvest?

  1. Ideal for time-based billing.
  2. A simple 1-2-3 process, from time tracking to online payment.
  3. Has a freemium for individual contractors.

Getting the Right Cloud Invoicing App

Among the best cloud invoicing software solutions above, Melio is a strong argument for a cost-effective, powerful yet simple cloud invoicing app. In most cases, it will fit any small business billing needs. But the best way to find that out is to get a free trial or demo.

That said, while most of the cloud-based invoicing software here have overlapping “unique” value propositions, they have slight differences. It is for you to test your shortlisted apps and see which one meets your need to a tee, whether it’s pricing, features, or other factors that impact your workflow.

You can further your product research by reading our billing & invoicing industry report, which classifies vendors as rising stars, contenders, or leaders.

Jenny Chang

By Jenny Chang

Jenny Chang is a senior writer specializing in SaaS and B2B software solutions. Her decision to focus on these two industries was spurred by their explosive growth in the last decade, much of it she attributes to the emergence of disruptive technologies and the quick adoption by businesses that were quick to recognize their values to their organizations. She has covered all the major developments in SaaS and B2B software solutions, from the introduction of massive ERPs to small business platforms to help startups on their way to success.

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