What Kind of Medical Practice Management Software is Ideal for Your Business

medicalIn today’s fast-paced medical marketplace, businesses rely on intuitive, intelligent medical practice management software to enable them to acquire and maintain a competitive edge in their corner of the industry. The software they choose must ensure a smooth and seamless integration occurs with their strategy to leverage technology to augment the growth, performance and sustainability of their practice. Once the management software is in place, physicians expect to become unburdened from the common, yet tedious, administrative nightmares associated with running their practice.

Taking advantage of their new found freedom, doctors will be able to spend more time with the critical care functions associated with addressing patient needs. With this goal in mind, physicians and medical facilities must determine which medical practice management software package best fits their particular business needs. The following items constitute factors which should be taken into consideration when making this critical decision.

Types of PMS Software

Practice management software (PMS) typically comes in three major varieties:

Desktop PMS: This variety of practice management software is intended to be used at a single location by one or more members of a medical office’s staff accessing a single computer. Generally, in the past, this type of option tended to be rather restrictive and not broad enough in scope or application for use in a large medical practice. Today, cloud and mobile extensions to this PMS option have transformed this approach by providing the flexibility of remote functionality through mobile devices.

Client Server PMS: This type of practice management software generally involves leasing a server, one which contains the management software already installed, to a medical practice. With this server on site, the various members of a medical office’s staff each have network access to the use of the software through multiple computers. Although this method accommodates a network approach to allow more employees in an office to simultaneously access the PMS, it is generally considered a cost prohibitive approach.

Internet-Based PMS: With the rise of the Internet, also came the migration of software from locally stored into the Cloud. It’s simply cheaper, easier, and more flexible option. One of the key issues that Internet-based medical practice management software must address is how to properly juggle synchronizing and distributing information to multiple offices on demand. Since a doctor could potentially operate their practice out of multiple locations, this does not mean they should be cut off from having access to the latest business and patient-related information. The burden of retrieving this information, whether it is performed at the main office or a satellite facility, should be handled with the same reliability, ease and efficiency by the management software being employed.

Cloud and Mobile Considerations

With the addition of cloud-based apps for use on mobile devices, PMS software also extends into the mobile domain; thus, providing users with increased convenience and extended flexibility. This option turns out to be a useful feature for physicians who spend a lot of time away from the office and must still have remote access to patient information. Alternatively, this option is highly beneficial to physicians who do not operate out of a permanent office but still see patients and prefer to keep their business as paperless as possible. Providing patients with the added functionality of being able to digitally handle, fill in, and sign documents helps to provide even greater flexibility as medical management software becomes more mobile friendly. The main concern with Internet and Cloud-based PMS systems involves the added problem of information security during remote access. The depth of this concern will vary depending on how strict the laws concerning the handling of patient information tends to be in the region where a doctor operates their practice. According to this source, mobile apps that help mobile doctors better manage their business now focus on increased security features to ensure patient privacy and aim to protect sensitive information exchange.


As medical practice management software continues to bring innovative, intelligent high-tech solutions to business owners in the medical community, physicians and owners of medical facilities will more easily focus on growing their businesses. In many ways, management software already provides business owners with the tools they need to ensure that key aspects of their business are carried out in a timely and efficient fashion. As technology continues to bridge the connectivity gap between medical practices and their patients, the evolution of tech-based medical management will prove to be a critical foundation in this ongoing endeavor.

Astrid Eira

By Astrid Eira

Astrid Eira is a resident B2B expert of FinancesOnline, focusing on the SaaS niche. She specializes in accounting and human resource management software, writing honest and straightforward reviews of some of the most popular systems around. Being a small business owner herself, Astrid uses her expertise to help educate business owners and entrepreneurs on how new technology can help them run their operations. She's an avid fan of the outdoors, where you'll find her when she's not crunching numbers or testing out new software.

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