12 Best Invoicing Software for Mac

What is the best invoicing software for Mac?
The top invoicing software for Mac is Melio, a web-based invoicing software targeted at small businesses. The software is designed to streamline accounts receivable workflows, making it easier for businesses to create invoices that can be customized for their brand. Melio also allows businesses to accept payments online so they can get paid on time.

Even with the advent of sophisticated invoicing tools, a study revealed that 46% of companies find it difficult to collect payments on time. This highlights the importance of invoicing tools in efficiently closing the invoice-to-pay processing cycle, to quickly collect payments after sending the invoice through the automation of crucial invoicing workflows. These may include automating recurrent payments and timely reminders for you and your new clients. Your ideal choice of invoicing software need not cost you half of your business budget too: it is best to shop around for a solution that offers the best price to features value, and one that offers a clear path to scaling up to make room for an envisioned growth ahead. For one, getting a cloud-hosted app ensures it works even if you’re using a Mac.

In this article, we present the 12 best invoicing software for Mac to help you pick the software to get you running as fast as possible. If you ever tried it yourself, you know how daunting it is to even place one foot forward sorting through a long list of possible candidates that you are hardly familiar with. Our experts have been there, however, and working with the most trusted names in the industry, have come up with this listing to give your search a solid footing from the start.

invoicing software for Mac

If there’s anything that the COVID-19 pandemic has taught businesses around the world, it’s the importance of having sufficient cash flow for maintaining operations. An important factor to having a steady cash flow is streamlining accounts receivable processes to ensure on-time payments. An organized accounts receivable process is crucial, especially since recent research revealed that, on average, mid-sized businesses are owed $304,100 in late payments.

Unfortunately, organizing the accounts receivable process is often easier said than done. Tasks such as manually entering invoice data, for instance, can cause invoicing problems and result in delayed payments.

Invoicing Problems in the US, 2019

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Source: Sharespace 2019

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One way for businesses to improve their accounts receivable process and sustain a steady cash flow is through automation. There are many invoicing tools available to businesses today, all designed to automate invoice creation and payment collection. These tools can also meet various business requirements when it comes to factors such as system compatibility and hardware. For instance, businesses relying on Mac software shouldn’t have trouble looking for compatible invoicing tools.

To make invoicing automation easier for Mac users, we’ve listed down 12 of the best invoicing software for Mac below.

12 Best Invoicing Software for Mac

1. Melio

Melio dashboard

Melio is a web-based software that helps businesses streamline their accounts payable (AP) and accounts receivable (AR) workflows into a single platform. To organize their AR processes, businesses can sync Melio with their accounting software or add invoices to the system manually.

With invoices created, businesses can use Melio to send these payment requests to customers and get paid on time. The requests can be customized with unique brand assets like logos and colors. Each request also comes with a built-in pay button so customers can quickly pay once they receive the invoice. Through Melio, businesses can receive payments right to their bank account.



Try out Melio with their free trial

Another important feature of Melio is that it allows users to track each stage of the invoice lifecycle. The software comes with a Timeline view that provides details on the exact current status of each invoice. Users will be able to see if recipients have viewed the invoice and opened reminder emails.

Businesses that use Melio to send over 50 payment requests a month can also activate the advanced mode of the Get Mode functionality. With Melio’s advanced mode activated, users can closely monitor invoices, requests, and payments over a customized period.

Detailed Melio Review

2. QuickBooks Online

QuickBooks Online dashboard

QuickBooks Online is a cost-effective solution by Intuit that caters to small businesses. This cloud-based application offers an all-in-one accounting platform to help small businesses, independent firms, and freelancers streamline their accounting and finance management processes.

QuickBooks Online

QuickBooks Online

Try out QuickBooks Online with their free trial

With its robust tools, you can automate time-consuming processes, such as data collection and tax calculations. QuickBooks Online also offers billing and invoice management features, profit and loss reporting, online banking and banking data synchronization, and more. QuickBooks Online is also equipped with auto-syncing options to ensure that your data is always up to date across the devices you are using.

As a product of Intuit, QuickBooks Online integrates seamlessly with other Intuit applications, such as QuickBooks Payments and QuickBooks Payroll.

Detailed QuickBooks Online Review

3. NetSuite ERP

NetSuite ERP dashboard

NetSuite ERP is primarily a cloud-based enterprise resource planning solution but it landed on our list for its comprehensive billing management and invoicing module. With this, you can automatically track billable hours and expenses to generate invoices. What’s more, as it comes with accounting and financial planning tools, this platform will help you manage all transactions in line with your company goals and budget.

Should you want to investigate the platform firsthand, you can easily do so when you can sign up for a NetSuite ERP free trial.

NetSuite ERP

NetSuite ERP

Try out NetSuite ERP with their free trial

In addition to the functionalities mentioned above, NetSuite ERP also comes with tools for manufacturing, human resource management, and more to streamline workflows and give managers a bird’s eye view of their supply chain. It also offers business intelligence features to help users apply a more data-driven approach to their management efforts. Through its visual analytics, you can monitor the status of your business, measure the performance of your team, as well as generate projections for your operations. Lastly, with the platform’s integration capabilities, it is built for scalability and flexibility. As such, it can easily grow alongside your company and cater to your needs even as your requirements change.

For pricing, NetSuite ERP is only available by quote. They calculate the fees based on the modules you need, the add-ons you want, as well as the number of users per month. This ensures that you get a plan customized to fit your specific software needs.

Detailed NetSuite ERP Review

4. FreshBooks

Freshbooks dashboard

Next on our top 12 invoicing software for Mac is FreshBooks. Yours for just US $15 per month for its entry package, the software is as solid as any invoicing software goes, with a straightforward approach to invoicing and time sheets, which with its equally impressive payment and notification tool, allows businesses to process collectible monies in one go.

You don’t have to take anyone’s word about how good FreshBooks will make your business look good and giving you a firm grip on your payments: you can easily sign up for a Freshbooks free trial.



Try out FreshBooks with their free trial

The look of your invoices is always professional and customization allows you to further slash time working on payments and timely collection right to your cash register. FreshBooks for your invoices ensure more liquidity and less headache worrying about missed or overdue payments. You’ll even be able to send FreshBooks invoices in minutes.

FreshBooks removes the pain of complicated and lengthy 11-day payments by providing payments through Visa, Mastercard, Apple Pay and American Express. Secure automation in this area allows the software to charge customers’ credit cards without further intervention, a huge time-saving device that leaves you and your clients with one less important thing to worry about and focus on how you can grow the business instead.

Detailed FreshBooks Review

5. Salesforce CPQ

Salesforce CPQ dashboard

Salesforce CPQ is a cloud-hosted CPQ software that comes with robust invoicing and billing capabilities. A fully native Salesforce unit, it is designed to automate processes involved in invoicing, billing, and contracting. It helps users create orders and invoices on the go, thanks to its multi-device compatibility. At its core, Salesforce CPQ allows sales personnel to save time and resources when it comes to creating and sending invoices.

Salesforce CPQ

Salesforce CPQ

Try out Salesforce CPQ with their free trial

Salesforce CPQ helps users create accurate quotes and exact invoices all the time. With Google-like search capabilities, it aids sales representatives and personnel search and add products and services to invoices quickly and accurately. At the same time, it also helps them discover upsell and cross-sell opportunities.

Salesforce CPQ comes with flexible pricing options. You can start harnessing the power of Salesforce CPQ with the basic CPQ plan priced at $75 per user per month. The more powerful package, CPQ Plus, is priced at $150 per user per month. Meanwhile, the CPQ+Billing option comes in a by-quote plan.

Detailed Salesforce CPQ Review

6. Sage Business Cloud Accounting

Sage Business Cloud Accounting dashboard

Sage Business Cloud Accounting is a cloud-hosted accounting software that offers a full range of features. One of the most important features of Sage Business Cloud Accounting is that it helps SMBs transition into online invoicing and payment processing.

Using the platform, businesses can improve their invoicing workflows by converting quotes and estimates into invoices. Users will be able to do this with a few clicks once customers accept a proposed quote or estimate. This feature helps businesses ease into the use of online invoices and save time on invoice creation.

Sage Business Cloud Accounting

Sage Business Cloud Accounting

Try out Sage Business Cloud Accounting with their free trial

As one of today’s top invoicing systems, Sage Business Cloud Accounting also provides various invoice templates that users can customize. On each template, users can customize document headings, footer details, line items, terms and conditions, and notes. Businesses will also be able to add company logos and branded themes and use different color schemes.

Businesses also have access to all these features on the go through Sage Business Cloud Accounting’s Android and iOS apps.

Detailed Sage Business Cloud Accounting Review

7. vcita

vcita dashboard

A business management software for SMEs and freelance professionals, vcita aims to streamline day-to-day business activities from marketing and lead generation to payment processing and client management. However, it also comes with powerful invoicing capabilities that made it a good addition to this list. It allows users to create and distribute invoices, track payments, as well as perform real-time follow-ups. The mobile-ready system even monitors overdue invoices so you can forward reminders to clients in a timely manner. It can support different payment terms and currencies. Moreover, it can accommodate taxes and discounts in the calculations. Last but not least, it comes with customization options so you can easily brand your invoices.

In case you want to learn more about how this platform can help your company, the vendor offers a free trial plan that lets you test out its features firsthand.



Try out vcita with their free trial

As vCita is first and foremost a business management tool, the platform goes beyond invoicing functionalities. It is equipped with appointment scheduling tools, a CRM module, a comprehensive client portal, as well as marketing features. Meaning, it can help handle some of the most critical parts of your business operations. It is also built to work with your existing ecosystem through its powerful integration capabilities.

vCita is available in three different pricing tiers, depending on the features you’ll be needing. These range from $29/month to $99/month when billed monthly but the vendor offers discounts if you opt to have your subscription billed annually. The invoicing module is included in all three plans.

Detailed vcita Review

8. Zola Suite

Zola Suite dashboard

Zola Suite is an end-to-end legal practice management application known for its integrated interface. While it is not a full-fledged invoicing system, it does have a powerful billing and accounting module that’s worth mentioning. The system has 11 ways of recording time entries that allow users to log billable hours as accurately yet conveniently as possible. With this, you can generate professional-looking invoices and distribute them using your preferred communication channel. It even supports LEDES invoicing and UTBMS codes.

If you’d like to learn more about Zola Suite and the various features it has to offer, the vendor offers a free trial plan. This allows you to test out its features at no cost.

Zola Suite

Zola Suite

Try out Zola Suite with their free trial

In addition to the billing and accounting module, Zola Suite also offers robust task management tools and a calendar app that makes it easy for employees to optimize productivity and coordinate schedules. It also comes with document management features, contact management options, and a built-in CRM which is great for keeping all important files in a single hub. The downside is that Zola Suite does not offer its accounting module separately and it comes with industry-specific functionalities. As such, we can only recommend the platform for law firms.

For pricing, the vendor offers three subscription plans that are priced depending on your business size and the features you require. Rates range from $60/user/month to $99/user/month but discounts apply if you opt for an annual billing.

Detailed Zola Suite Review

9. Easy Busy Pets

Easy Busy Pets dashboard

Easy Busy Pets is a full-featured management software designed for pet care professionals. The platform comes with an extensive set of functions, ranging from appointment scheduling to team management and invoicing. The platform also offers an integrated website builder, which helps pet care businesses create their own website.

With its invoicing software features, Easy Busy Pets ensures that businesses can accurately calculate invoices and track payments. The platform allows businesses to use bulk invoicing, so users can quickly create and send invoices even as the business grows. Even as it enables bulk invoicing, the software continues to support individualized invoices.

Easy Busy Pets

Easy Busy Pets

Try out Easy Busy Pets with their free trial

Using Easy Busy Pets, users can easily manage and track multiple invoices as well. For instance, users can select a date range to get a list of clients who have yet to pay for their chosen services. Invoices can also be sent through multiple channels, including SMS and text.

With all these automation features, Easy Busy Pets helps users avoid the time-consuming tasks of manually creating and checking invoices.

Detailed Easy Busy Pets Review

10. Zoho Books

Zoho Books dashboard

An award-winning accounting system, Zoho Books offers robust features for invoice management. Through the software, businesses can send professional-looking invoices and track invoice status. Businesses can also use the same platform to reconcile payments and invoices.

Like the best invoicing tools, Zoho Books allows users to create polished, branded invoices. Users can add logos and customize font styles to ensure that every element of an invoice reflects their business’ brand. You can also add digital signatures to invoices to prevent invoice tampering and ensure security for your clients.

Zoho Books

Zoho Books

Try out Zoho Books with their free trial

Aside from invoice customization, Zoho Books also offers features for getting paid faster. Through the software, you can offer customers various payment methods, including cash, cheque, and online payments. Users can also set up automated follow-ups to avoid wasting time chasing customer payments.

Moreover, the software offers advanced invoice and payment features. For instance, through Zoho Books, users can set up recurring invoices and record retainer invoices, which are useful for collecting payments in advance.

Detailed Zoho Books Review

11. Zoho Invoice

Zoho Invoice dashboard

Another award-winning billing and invoicing software, Zoho Invoice offers useful features for creating personalized invoices, tracking payments, and sending automated reminders. Targeted towards SMBs and solo entrepreneurs, the software is completely free to use.

To speed up invoicing processes, Zoho Invoice allows users to create professional invoices using a gallery of templates. Users can add logos to each invoice to highlight their brand. The platform also allows users to bill in multiple languages and currencies.

Zoho Invoice

Zoho Invoice

Try out Zoho Invoice with their free trial

Aside from faster invoice creation, Zoho Invoice helps ensure that customers actually get the invoices you send. Users of the software can send invoices through SMS, email, or through the client portal. The platform also helps users track the real-time status of each invoice and set up automated payment reminders if needed.

All these features, plus its free-to-use pricing scheme, makes Zoho Invoice one of the best invoicing software for freelancers and consultants.

Detailed Zoho Invoice Review

12. HoneyBook

HoneyBook dashboard

HoneyBook is a client management platform purposely built for small businesses. It comes with a great invoicing system complete with highly customizable templates so you don’t have to make them from scratch. With this, you can generate and send invoices to clients as well as set up payment reminders so you can get paid for your service on-time. It even comes with secure payment processing options. This way, you not only get paid faster but you also ensure the security of each transaction.

Should you be interested in learning more about this program, there’s a free trial plan offered by the vendor that you can take advantage of. This way, you can test its features before committing to a subscription plan.



Try out HoneyBook with their free trial

In addition to invoicing, it also has different tools for client management such as lead capture, client communication, and booking management. It also has rich integration capabilities that let it connect with a slew of third-party applications. With these, you can seamlessly interact with your existing and prospective customers. Moreover, you can manage all critical processes of your business without the need to jump from platform to platform.

In terms of pricing, HoneyBook has only one membership plan that can be billed monthly for $40 or annually for $400. This is inclusive of fees for account setup, onboarding, and customer support. It also comes with access to the software’s mobile application as well as fraud protection features.

Detailed HoneyBook Review

Which invoicing platform will work best for you?

While each of these applications are great in its own right, there is one that will certainly work for you the best. You have most likely picked your top candidate, but before making that purchase, why not go for the trial and demo being offered by the vendor? For our leading app on the list, for example, you can easily sign up for a Melio free demo.

Finally, a full accounting suite might as well do better for your business. In that case, these leading accounting software systems for business could lead you to a good selection.

Daniel Epstein

By Daniel Epstein

Daniel Epstein is a senior financial research analyst at FinancesOnline and the architect behind our Fintech and ERP content division. His main areas of expertise are blockchain technologies, cryptocurrencies, and the use of biometrics in fintech solutions. His work has been frequently quoted by such publications as Forbes, USA Today, Entrepreneur, and LA Times. With more than 1,800 solutions scrutinized in the last 5 years spent on our team he always prioritized offering readers an unbiased perspective on modern financial technologies.

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